Montana Veteran Jobs

Hill County is an equal opportunity employer. The County shall, upon request, provide reasonable accommodations to otherwise qualified individuals with disabilities.This job description is intended to reflect core areas of responsibility and an incumbent employees’ knowledge and skill set needed to complete those functions. This document is not intended to catalog each individual duty; employees are routinely called upon to address emerging employer requirements in alignment with individual work units and assignments of jobs. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer change.Work Unit Overview: The mission of the County Justice Court of Record is to provide the citizens of the County an open, fair, efficient, and independent judiciary for the advancement of justice under the law as prescribed by Montana Statute.Job Summary: The Judicial Administrative Assistant maintains the records of the court and performs the duties prescribed by the judge and by the law. Duties include serving as a receptionist, secretary, clerk of court, courtroom clerk, office manager, compliance officer, judicial assistant to the Judge, and Judge Pro Tempore. This position is responsible for keeping all books, papers, and records filed with the court; collecting, tracking, and processing all monies received by the court through fees, fines, bonds, and restitution; preparing for and attending hearings and clerking in the courtroom when required by the judge; preparing documents, orders, and correspondence for the court as may be required by law or the judge; for maintaining the Court calendar; issuing and maintaining record of qualified jurors; related court support services; tracking compliance and issuing Summons and preparing Warrants; and as designated by the Judge, acts on the Judge’s behalf in signing routine orders and presiding over Court for inmates in detention, advisement of rights, and setting bond and release conditions pursuant to statute.Essential Functions (Major Duties or Responsibilities): These duties are the essential functions and are not all-inclusive of all duties that the incumbent performs.•Maintain and file all books, papers, and records filed by the court in accordance with applicable statutes and procedures established by the judge. Set up and maintain all criminal and civil records filed; process all traffic and criminal citations issued in the County; process all criminal complaints from the County Attorney's Office and felony complaints filed by law enforcement; maintain documentation of all records of proceedings in every case; and process all civil cases. Issue and maintain proper civil forms which include: summons, complaint, praecipe, default judgments, writs of possession, and sheriff standby etc. Process temporary and permanent orders of protection.•Schedule and coordinate court proceedings including pre-trial conferences and civil trials in accordance with statutory guidelines. Track all cases for defendant compliance and implement procedures for defendants who violate sentence conditions. Attend hearings and clerk in the courtroom for the judge. Operate video arraignment equipment, maintain court calendar and dockets, schedule Omnibus, show cause, eviction, and other hearings. Schedule jury, bench, and civil trials. •Provide professional, courteous customer service to the citizens of the County by greeting and assisting the public in a professional manner that reflects the proper respect and impartiality of the judicial system. Provide proper legal forms and accurate instructions to the public, specifically for civil/small claims and order of protection procedures.• Maintain a high level of strict confidentiality of sensitive information and statutorily protected information. Must comply with the ethical rules set forth in the Montana Code of Judicial Conduct. Keep informed of legislative changes necessary to assist the public. Must understand Constitutional rights, specifically equal protection under the law and due process. •Complete with accuracy and efficiency the administrative functions of the office to implement County legal processes in accordance with state laws. These duties include processing and distributing court documents to various agencies such as; law enforcement agencies, attorneys, detention centers, counseling agencies, the Motor Vehicle Division, the public defender’s office, the County attorney’s office, the treasurer’s office, and ensuring that conviction information is transferred to appropriate agencies.•Conduct necessary research via computer, indexes, files, and dockets, to maintain a list of qualified jurors, juror attendance, and related forms to ensure that the Justice Court is prepared to handle caseloads. Prepare documents, orders and correspondence for the court as required by law or by the judge and transfer appeals to District Court within the time period allowed.•Process all monetary transactions efficiently in accordance with established court guidelines. This includes but is not limited to; collecting and processing all monies received through fines, fees, bonds, and restitution; disbursing funds for restitution and bonds; and preparing daily bank deposits, as well as weekly and monthly financial reports.Non-Essential Functions:•Attend workshops, seminars, and educational sessions to keep updated on clerk of court procedures, guidelines, and changes in the law.•Perform other duties as assigned including managing special projects, attending meetings and conferences, providing backup for other staff, participating in training, etc.Physical Demands and Working Conditions: The demands and conditions described here are representative of those the employee must meet to perform the essential functions of the job.•Intermittent periods of standing, sitting, and walking.•Required to reach with hands or arms, stoop, kneel, crouch, and some light occasional lifting in the file storage area for research purposes.•Working on a computer and communicating with others.•Subject to frequent interruptions.•Must work independently and be self-motivated.•Subject to continual change in work load priorities.•Work in an office and court facility environment.Knowledge, Skills, and Abilities:The job requires knowledge of office management systems; personal computers and word processing; filing and records maintenance procedures; bookkeeping and accounting procedures; court policies and procedures; and a working knowledge of legal terminology, statutes and case law, court deadlines, and court documents. The job requires skill in active listening, speaking so others can clearly understand information that is unfamiliar, reading comprehension, writing, typing a minimum of 35 words per minute, critical thinking, and time management.The job requires the ability to maintain strict confidentiality, manage stress, multitask, and communicate effectively verbally and in writing.Education and Experience:The job requires education and experience equivalent to a high school diploma or GED and two (2) years of clerical work and office management experience. Court or legal experience preferred. The incumbent must learn the Clerk’s Manual, best practices standards, and other established legal guidelines within times established by the court. Must successfully pass background check.

Montana Jobs