Job Information
State of Montana Administrative Assistant 2 in Helena, Montana
[Building a Stronger Montana] Note: Employees for the State of Montana must reside within Montana. All applications and required application documents must be submitted through the MT Careers site at:https://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=25140690&tz=GMT-06:00&tzname=America/Denver MISSION STATEMENT: Empowering all Montanans through work and opportunity. DLI CORE VALUES: * Responsiveness * Respect * Integrity * Excellence<> * Cohesiveness It's about the people and the impact we make in our communities every day. We are proud of our open, team-based, supportive, and collaborative work environments. Learn more about DLI here. Watch this short video to see why people love working for DLI:DLI Employee Testimonials BENEFITS: Being able to enjoy the quality of life in the beautiful state of Montana is one of the benefits you will love about this opportunity! Our mountains, waterways and open spaces provide not only beautiful scenery but year-round recreational opportunities including hiking, camping, biking, fishing, boating, hunting, skiing and snowmobiling. Montana boasts a high-quality education system and a variety of entertainment including fairs, rodeos, and theaters. Read more about our great statehere. See our other incredible benefitshere. These are some of our benefits just to name a few: * Work/life balance with hybrid schedules or partial telework may be available within the state of Montana. * 38 paid days off a year including vacation, sick leave and holidays. * Military leave: You’ll get up to 15 days of military leave with full pay. * Longevity raises with continuous service, as well as any negotiated market increases and state statutory raises. * Health, dental, vision, life insurance coverage, flexible spending accounts, EAP - click hereto learn more. * Free telehealth and access to free employee medical clinics through our medical plan - clickhereto learn more. * Choice between two retirement plans with an employer contribution between 8.73% - 9.07% of your annual salary. A third optional 457(b) deferred compensation plan is also available. – Clickhereto learn more. * Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click hereto learn more! * Career progression, training opportunities and room for professional growth. * State employee discounts at various businesses across the state. This position may be covered by a Voluntary Employee Beneficiary Association (VEBA) *JOB DUTIES: As an Administrative Assistance, you will: * Greet visitors, answer inquiries and direct visitors to the appropriate person according to their needs. * Answer telephones and give information to callers and direct to correct party. * Receives and distributes mail and other information delivered. * Run and distribute daily reports to appropriate staff. * Schedule and confirm appointments, events, travel and/or meetings. * Provide services to division staff such as order placements. * Monitor and maintain office supplies and equipment. * Prepare and distribute meeting agendas, notes, or take meeting notes minutes. KNOWLEDGE, SKILLS AND ABILITES: If you are the right person for this opportunity, you will have the following knowledge, skills or abilities: Knowledge of (or ability to learn in a reasonable amount of time): * Microsoft Office software * Office Management and administrative practices Skill in: * The use of personal computers and software including Excel and Word is a must. * Exceptional customer service. * Analyzing and interpreting information. * Speed and accuracy in typing. * Use office equipment such as calculators, personal computers, and copiers. * Working independently. * Promote and supporting a friendly working environment. Ability to: * Organize and prioritize the workload to meet continual deadlines. * Establish and maintain effective working relationships with internal team members as well as external customers. * Follow guidelines set out in policy and/or regulation. * Solve problems and research regulations, statute, policies, and procedures. * Cope with periods of simultaneous high call volume and walk in traffic. * Use discretion in handling sensitive information. MINIMUM QUALIFICATIONS Your preparation for this opportunity could include a combination of relevant experiences including: * High school graduation (or equivalent), and; * One year of directly related experience. Examples of directly related experience include experience in an administrative, legal or regulatory environment, or other position such as executive secretary where progressively responsible experience was obtained. OR * Any combination of equivalent experience and education to successfully perform the essential functions of the position will be considered. HOW TO APPLY FOR THIS OPPORTUNITY: A complete state application is not required; however, you will need to initiate the application and attach the resume, cover letter or other required documents at time of application to be considered for this position. Resume will auto fill the application, but the application will not be scored or reviewed. Failure to attach the cover letter and resume will result in your application being considered incomplete and will not be considered further. Materials submitted but not requested will not be considered in the selection process. Tip:When attaching your resume, cover letter or other required documents you must mark the attachments as “RELEVANT” or we will be unable to view your documents. Required application materials: * Cover Letter- In your cover letter, describe how your education, knowledge, and skills have prepared you for this position. * Resume- include all work experience you have held that would help you qualify for this position, including duties, dates of employment. Only online applications will be accepted. By applying online, you can receive updates and monitor the status of your application. All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an application confirmation email with instructions on acceptable preference documents and how to submit such documents. If you need an accommodation with the application process, please contact the HR office. Title: Administrative Assistant 2 Location: Helena Requisition ID: 25140690