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State of Montana Administrative Assistant - 50530 in Helena, Montana

At DNRC we are passionate about ensuring that Montana’s land and water resources remain a benefit today and for future generations. We are actively seeking anAdministrative Assistantwho values the vast resources in our treasure state as much as we do.

The DNRC believes employees are their most important asset. The DNRC empowers employees to exercise professional judgment in carrying out their duties. Employees are provided with the training and tools necessary to achieve the mission. Both team effort and individual employee expertise are supported and sustained.

The Water Resources Division is responsible for managing Montana’s water for the present and future needs of its people. We compile accurate, up-to-date stream flow data from more than 90 monitoring gages, providing critical data for managing reservoirs, irrigation schedules, water rights permitting and adjudication, implementation of Montana's water compacts, floodplain management and other services for farmers, ranchers, citizens and communities. We also manage the operation and maintenance of 24 state-owned dams and 250 miles of irrigation canals.

*JOB OVERVIEW: *The Administrative Assistant is responsible for providing a full range of professional support to the Water Operations Bureau. In addition, this position provides administrative support to the Board of Water Well Contractors. Duties include a wide variety of administrative support functions such as records management, receptionist, providing support for meetings including scheduling, taking and transcribing minutes, preparing documents; and researching and organizing information for various projects, meetings and reports.

The person in this position will also help respond to requests for information to assist well owners, act as an Executive Assistant to the Board of Water Well Contractors, assist our Program Manager with trainings, and help receive and process water well applications.

This position requires thorough knowledge of office administrative, file and record management, and taking meeting minutes. This position also requires effective proofreading, formatting and editing skills, and strong verbal and written communication skills. The person in this position should also have the ability to maintain effective working relations with office staff, other state agencies and the public, and have the ability to work under pressure and with accuracy.

/These job functions are the essential duties of the position and are not all-inclusive of all the duties that may be assigned to the incumbent.For a complete job description please contact Maggie Jolma at

APPLICATION AND SELECTION PROCESS: The DNRC may include the following factors in determining whether an applicant meets the qualifications of a position vacancy by: State of MT application form, cover letter, current resume, educational requirements, structured interview, a performance test, job-related reference checks, job-related work experience, job-related past and current performance.

DNRC Benefits:

  • Paid Vacation, Sick Leave and Holidays

  • Health, Dental, Prescription, and Vision Coverage

  • Retirement Plans

  • Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.  Look here, learn more and see if you may qualify!


  • Your online State of Montana application

  • Answers to Supplemental Question

SUPPLEMENTAL QUESTION: Please answer the following supplemental question. This provides you an opportunity to present more complete and specific details regarding your qualifications. The responses should be clear and concise since the hiring team may view them as a sample of your written communication skills. This supplement is reviewed separately from the state application form and is part of the evaluation process.

  1. Describe your education and secretarial work experience, and how they qualify you for this position.

HELPFUL HINT: You must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application.

*EDUCATION/EXPERIENCE: *This position requires a High School diploma and 2-3 years of directly related experience. Other combinations of education and experience may be considered on a case-by-case basis.

SPECIAL INFORMATION: Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months.

ELIGIBILITY TO WORK:In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver’s license or other picture I.D., or a U.S. passport, or a "green card".

Job: *Office/Administrative/Clerical

Title: Administrative Assistant - 50530

Location: Helena

Requisition ID: 21140229