Army National Guard Units ADMINISTRATIVE OFFICER in Helena, Montana
Summary THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE NON-BARGAINING UNIT POSITION. Selecting Official: COL Gregory Olson This National Guard position is for an Administrative Officer, Position Description Number D2049000, and is part of the Montana Army National Guard, Training Site. (A copy of the Position Description can be obtained from HRO upon request.) Responsibilities This position is located in a Brigade/Group/Troop Command Headquarters. The purpose of the position is to function as the Officer in Charge (OIC) of the organization. The incumbent serves as the principal staff officer and primary advisor to the Commander for providing leadership, oversight, information, analysis, guidance and recommendations on readiness and day-to-day matters of the command. Supervises the organization through battalion and separate company level subordinate supervisors. As the full-time representative of the Commander, oversees the development of unit goals. Ensures goals are in consonance with higher headquarters direction and local limitations. Oversees the development and execution of long and short range plans and programs. Provides a focus for all unit functions and activities. Supervises and coordinates the activities of the full time staff of the headquarters and subordinate units. Provides instructions and guidance to staff sections and subordinate units in the conduct of daily activities. Visits subordinate units on a regular basis to provide guidance and assistance to ensure command programs have been implemented and to evaluate their effectiveness. Makes day-to-day decisions for the commander in the areas of personnel and equipment assignments, instructions to staff members, and replies to requests from higher headquarters or local authorities. Plans and assigns work to be accomplished through subordinates and/or supervisors engaged in a variety of occupations. Makes assignments based on priorities, degree of difficulty, and requirements of the assignment. Manages the full time personnel program for the organization. Directs, coordinates, and oversees work directly and through subordinate supervisors. Advises staff regarding policies, procedures, and directives of higher-level management or headquarters. Selects candidates for subordinate non-supervisory and supervisory positions taking into consideration skills and qualifications, mission requirements, and EEO and diversity objectives. Ensures reasonable equity among units of performance standards developed, modified, and/or interpreted and rating techniques developed by subordinate supervisors. Explains performance expectations to subordinate supervisors and employees directly supervised and provides regular feedback on strengths and weaknesses. Develops performance standards. Appraises performance of subordinate supervisors and other employees directly supervised and serves as reviewing official on evaluation of non-supervisory employees rated by subordinate supervisors. Approves expenses comparable to within-grade increases, extensive overtime, and employee travel. Recommends awards for subordinate personnel and changes in position classification to higher-level managers. Hears and resolves group grievances and employee complaints referred by subordinate supervisors and employees. Initiates action to correct performance or conduct problems of employees directly supervised. Initiates, reviews and/or approves serious disciplinary actions (e.g. suspensions, removals) involving subordinate employees. Ensures documentation prepared to support actions is proper and complete. Reviews developmental needs of subordinate supervisors and non-supervisory employees and makes decisions on non-routine, costly or controversial training needs and/or requests for unit employees. Encourages employee self-development. Recognizes and takes appropriate action to correct situations posing a threat to the health or safety of subordinates. Applies EEO/affirmative employment principles and requirements to all personnel management actions and decisions, and ensures all personnel are treated in a manner free of discrimination. Promotes acceptance and adherence of programs such as Sexual Assault Response Program, Equal Employment Opportunity, Federal Women's Program, Labor Management Relations, and other special emphasis programs. Provides oversight for unit level feeder reports. Evaluates organizational readiness reports and develops recommendations for improvement/modification to the organizational priorities based on ever-changing needs of the Brigade and subordinate units. Executes command level inspection program for the organization. Conducts reviews and recommends changes to command policies, activities, programs, and ensures subordinate units are progressing toward the desired readiness goals. Keeps up to date with new policies, regulations and directives. Serves as principal representative of the National Guard (and unit commander) in the community. Provides support for community activities such as parades, celebrations, military funerals, etc. Ensures the National Guard armories and other facilities in the command are properly utilized and cared for. Arranges for repair, upkeep, and custodial services for the facilities. Requirements Conditions of Employment Qualifications Military Grades: O4 - O5 Your resume MUST contain a DETAILED description (how, when , where, and at what level) in your own words (not copied) of civilian and/or military training/experience/education as it relates to the general and specialized experience, KSA/Competencies, and any other requirements (certifications, education, selective placement factors) that are in announcement and/or questionnaire. If resume is NOT detailed in these requirements; your application ranking on your responses may be lowered/changed or you could be deemed not eligible/qualified. NOTE: You may add a supplement page (as above; it must address how, when, where and at what level) to your resume to address requirements separately. GENERAL EXPERIENCE: Must possess experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations. Supervisory, managerial, professional or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques. Experience using computer and automation systems. SPECIALIZED EXPERIENCE: Must possess at least 36 months experience, education or training analyzing problems, identifying significant factors, gathering pertinent data and recognizing solutions. Experience preparing reports, plans, policies and various correspondence. Experience evaluating objectives and develop plans to facilitate the availability and effective utilization of various resources. Experience utilizing the organization, its mission and the organizational staff procedures. Experience using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency and productivity of administrative and technical programs. Experience developing the mission and work processes of programs throughout the military organization and multi level agencies. Experience in analytical and investigative techniques. Experience in managing the function of the work to be performed. Experience which includes leading, directing and assigning work of personnel. Education Additional Information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.