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State of Montana Commission Administrator-MISC - 56630 in Helena, Montana

_Job Overview_: * The Conservation and Resource Development Division/(CARDD) is responsible for providing technical and financial assistance to local governments, state agencies and private citizens for conservation, development, protection and management of the state's natural resources./ The Invasive Species program manager within CARDD administers the Aquatic Invasive Species grant program and leads the continuous improvement and implementation of the Montana Invasive Species Council. The Montana Invasive Species Advisory Council (MISAC) was formed in 2013 by Executive Order 13-2014 to advise the Governor on a science-based, comprehensive program to identify, prevent, eliminate, reduce, and mitigate the impacts of invasive species in Montana. The MISAC was continued beyond 2016 by Executive Order 21-2016 and was made into a statutory Title 2 agency called the Montana Invasive Species Council (MISC) with the passage of HB622 in the 65thLegislature. *_Essential Functions_(Major Duties or Responsibilities):/These job functions are the essential duties of the position and are not all-inclusive of all the duties that may be assigned to the incumbent./ Program Improvement and Implementation 45% of time Improve and implement the Invasive Species Grant Program at DNRC and administer a (MCA Title 2) agency The Montana Invasive Species Council (MISC). Duties of MISC include convening an independent science advisory panel and providing recommendations to the department for the AIS grants per 80-7-1018(5), MCA. Develop strategic goals and objectives to implement the legislative intent of the administratively attached Montana Invasive Species Council (MISC). This involves conducting research to develop an understanding of the operational requirements of the attachment in conformance with 2-15-121 MCA and 80-7-1201 MCA. This may include, but is not limited to; outreach to the entities named in statute that are to appoint council members to serve at the pleasure of the Governor; advise the presiding officer and director of DNRC as they liaise with the Governor’s office; and administer the day-to-day operations of MISC. Develop policies, rules, and reporting procedures to administer the AIS Grant Program per 80-7-1018 MCA and state accounting and budgeting standards. This includes working with the Office of Conservation Finance within CARDD to develop program accounting and monitoring methods and systems; developing grant application review, assessment, and monitoring protocols; providing policy direction and guidance. Develop opportunities for federal matching grants to augment the state special revenue funds appropriated per 80-7-1017 MCA. Program Administration 45% of time Administer the staff, budget, policies, and equipment to ensure efficient and safe program operations, compliance with statutory responsibilities and related laws, and compliance with state, federal, and national standards. This may include, but is not limited to; Determine and develop the program staffing and contracted support necessary to successfully implement the program. Establish and approve overall responsibilities and allocation of positions within the Invasive Species Program at DNRC. Program staff may also provide limited administrative support to the Sage Grouse Habitat Conservation Program and Rangeland Resource Committee. Recommend and justify requests for additional personnel as necessary. Determine the training needs of program staff or contractors through analysis of program effectiveness, new technology and policies, and staff performance. Prepare, present, or coordinate training to ensure staff competence and preparedness. Direct recruitment and selection processes to hire qualified program personnel. This includes developing recruitment and selection materials, screening and interviewing applicants, coordinating reference and background checks and making effective hiring recommendations. Develop program funding and budgets to achieve program objectives in compliance with funding requirements and applicable regulations. This includes developing and managing the program’s annual budget; establishing budget projections and program funding plans; ensuring effective control of and accountability for all program funds, real property, and other assets. Provide direction in the budget process by reviewing allocations and expenditures and determining major issues pertaining to compliance with federal laws, state laws, Department policy, and all applicable regulations. Ensure program compliance with laws, regulations, and policies by reviewing current policies and practices in relation to state and federal mandates and applicable legislation and mission mandates. Develop recommendations for the Administrator of the Conservation and Resource Development Division for staffing and equipment needs. This involves forecasting annual expenditures based on factors such as historical expenses, proposed initiatives and ongoing activities, types of planned projects, inflation, changes in technologies and resource development needs, and other factors. Develop recommendations for allocations for annual fiscal operational plans and recommends spending priorities by reviewing past funding practices, anticipated projects and expenditures, program goals and objectives, and related personnel and other administrative expenses. Monitor program expenditures to ensure that money is allocated as designated and tracks funding levels through review of PeopleSoft financial reports and approval of expenditures. Review and approve all requisitions, payrolls, expense claims, vendor claims, etc. for the program to ensure budgets are not exceeded and Department resources are used in the most efficient manner possible. Determine the need for and oversees the development, negotiation, and monitoring of contracted services. This involves directing the development of requests for proposals, reviewing and coordinating vendor service contracts, and monitoring and evaluating work undertaken by contractors on Department projects. Determine and fulfill equipment procurement needs of the program including responsibility for developing specifications, ensuring compliance to Department procurement practices, developing budget justifications and submitting requests, and integrating equipment into Bureau practices to ensure maximization of resources. Other Duties as Assigned 10% of time This position performs a variety of other duties in support of ongoing Division and Department operations. This includes managing special projects, representing the Division or Department at various meetings and conferences, and participating in ongoing training and educational programs. Supervision The number of employees supervised is: 1 FTE DNRC Benefits: * * Paid Vacation, Sick Leave and Holidays * Health, Dental, Prescription, and Vision Coverage * Retirement Plans * Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.  Look here, to learn more and see if you may qualify! *All applicants must submit the following (only electronic materials will be accepted): 1. Resume 2. Cover Letter 3. References TIP: When attaching your resume, cover letter and other material, you must mark the attachments as "relevant" If you have any questions or would like to review the job description for this position, please email Becky Quick at Minimum Qualifications (Education and Experience): * DNRC is most interested in candidates that have the following education and work experience: * A college degree with major study in environmental studies, wildlife biology, natural resources, political science, public administration, or closely allied field AND at least 5 years of experience in a related position. * Experience providing professional staff support to a policy committee, commission or task force. * Experience in program development and project management. *SPECIAL INFORMATION: Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months. ELIGIBILITY TO WORK: In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver’s license or other picture I.D., or a U.S. passport, or a "green card". Job: Project/Program Management* *Title: *Commission Administrator-MISC - 56630 Location: Helena Requisition ID: 21142386