Department of Public Health & Human Services Commodity Program Specialist (01909) in Helena, Montana

To be considered for any DPHHS Agency position, applicants must complete and submit their application online, as well as upload any required application materials. Successful applicant(s) are required to successfully pass all DPHHS specific background checksrelevant to each position. Please note a cover letter and resume arealso required at time of application. This job is open until filled. Initialreview date of applications: June 22, 2018. The Human and Community Services Division (HCSD) offers assistance to low-income or struggling families and members of the community necessary to help them meet basic needs and work their way out of poverty. This Program Specialist position has responsibility for the Food Distribution Program on Indian Reservations (FDPIR) for six tribal reservation contractors and has responsibility for contracts, budgets, program administration, and annual program reviews. This position provides program training, technical assistance, and guidance to tribal FDPIR staff to ensure compliance with federal rules, regulations and the state plan. Major Duties or Responsibilities: Program Administration A.Program Administration (50%) - Provides oversight of contractors’ administration of the FDPIR, Commodity Supplemental Food Program (CSFP) and the Emergency Food Assistance Program (TEFAP) commodity programs throughout Montana according to the state plan and USDA program regulations, policies, and guidelines. - Reviews and analyzes inventory data and performs data entry into the warehouse inventory management system. - Analyzes monthlyexpenditures and budget needs; reallocates resources among budget line items and between contractors as allowed under federal regulations and contract provisions of each program. - Consults, trains, and provides technical assistance to contractor staff regarding program policy, state and federal rules and regulations governing program eligibility, administration, procurement, and financial management for delivery of services required under each grant. Promotes and educations program participants and the general public about CACFP roles and benefits. - Represents the department to advise and present findings to tribal councils, tribal administrative and financial personnel and FDPIR director as needed. - Serves as the Montana Continuity Living Disaster Recovery Planning System (LDRPS) representative for the commodity program. B. Program Monitoring (45%) - Conducts on-site management evaluations of FDPIR, CSFP, TEFAP, food banks and Nutrition Services Incentive Programs (NSIP). - Reviews contractors’ expenses, documentation, and ensures contractors are in compliance with meeting the test of being actual, reasonable, and necessary including compliance with federal and state civil rights requirements. - Performs food storage inspections to ensure compliance to USDA required guidelines. - Prepares reports to document contractors’ performance and verifies services fulfill contract provisions, adheres to state and federal rules and regulations. - Audits the monthly FDPIR contractor expense for compliance with budget categories to determine if costs are actual, reasonable and necessary for contract performance. - Monitors compliance through monthly tribal reports, on-site visits, phone and email correspondence, and monthly food ordering. - Conducts on-site training as needed or requested to ensure successful contract performance. - Develops corrective action plans when deficiencies are found and conducts follow-up to ensure compliance. Physical and Env