Job Information
State of Montana Contracts Officer/Purchaser in Helena, Montana
Work Unit Overview: * The Director's Office is responsible for the department’s budget preparation, accounting (state and federal), trust record management, revenue collections, information processing, purchasing and contracting, payroll and personnel services, legal and public information. The division provides financial and department policy direction to the legislature during the legislative session and the interim. The Department of Natural Resources and Conservation (Department) receives funding from 40 accounts. The Department has a biennial budget of approximately $50 million funded through various revenue sources including the general fund, a variety of state special revenue funds, federal funds, debt service funds, proprietary funds and trust funds. The function of the Financial Services Office (Office) is to provide financial management services to the department and assist other users of financial data both within and outside of state government. The office is responsible for the development, implementation, and maintenance of the agency’s budgeting, accounting, reporting, and procurement and contracting systems that meet adequate internal controls and are in compliance with generally accepted accounting principles and related state and federal laws, policies, and procedures. *Job Overview: * This position under the supervision of the Chief Financial Officer (CFO) is the Department’s lead administrative contracts officer. The position has approval authority for all contracts obligating the Department to the expenditure of funds and is required to acquire and maintain “Level Two Delegation Authority” defined by the Department of Administration. Duties include professional consultation, oversight and direction on a range of procurement and contract administration issues; develops, interprets and evaluates contract documentation standards and guidelines; provides input in the development and maintenance of an automated contract monitoring system; represents the agency in a variety of negotiations, meetings and conferences; and reviews proposed legislation affecting procurement and contracting and advises the CFO on potential impacts to the department. This position represents DNRC in all aspects of procurement. *Essential Functions (Major Duties or Responsibilities): These job functions are the essential duties of the position and are not all-inclusive of all the duties that may be assigned to the incumbent. * Program Development and Administration * Contract Development and Negotiation* * * Coordination* -* Coordinates with and works closely with the agency’s legal unit on legal issues that may arise from specific contract or procurement practice or administration, . Consults with the legal unit on potential problem areas. Coordinates and oversees the "Request for Proposal and Invitation" for bid processes. Establishes and oversees the maintenance of documentation and filing of insurance documents, letters of credit and performance bonds. Ensures that there is a system in place to determine when a contractor must update their documents. Ensures that the contract numbering and filing system is kept up-to-date and that all relevant data is being recorded in the automated contract monitoring system. Determines if purchases require a contract, a purchase order, a requisition, or a credit card based on state statutes and policies. Coordinates these processes with the Office staff as appropriate. Other Duties as Assigned - This position performs a variety of other duties in support of ongoing Division and Department operations. This includes managing special projects, representing the Division or Department at various meetings and conferences, and participating in ongoing training and educational programs. Supervision: It is not expected that this position will supervise staff. APPLICATION MATERIALS REQUIRED FOR THIS POSITION ARE: * * Cover Letter * Resume HELPFUL HINT: You must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application. *Benefits: * Paid Vacation, Sick Leave and Holidays * Health, Dental, Prescription, and Vision Coverage * Retirement Plans * Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here, https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service to learn more and see if you may qualify! This position may be eligible for a statutory increase, effective July 1, 2024. If you have any questions or would like to review the entire job description for this position, please email Makayla Mangold at Makayla.Mangold@mt.gov Minimum Qualifications (Education and Experience): * Bachelor’s degree in Business, Public Administration, Communication, or related field; OR * Associate degree in Business Public Administration, Communication, or related field and two years’ experience in technical writing, research, or project management; OR * Alternate combinations of education and experience will be considered on a case-by-case basis. Required knowledge, skills, and abilities: * Deliver outstanding customer service * Conduct research, system analysis, and data gathering analysis * Learn the theory, principles, practices and techniques of government contracting * Work and effectively communicate with diverse levels of management and stakeholders * Mediate and resolve disputes * Establish objectives and priorities based on goals and general direction provided by management * Identify problems, emerging issues and trends, and establish strategies to address them * Work independently with minimal supervision * Prioritize and manage multiple projects and manage time effectively * Learn the State of Montana's procurement processes, administrative rules and federal procurement rules and laws. Special Information: Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months. Eligibility to Work:In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver’s license or other picture I.D., or a U.S. passport, or a "green card". The State of Montana does not sponsor. *Title: *Contracts Officer/Purchaser Location: Helena Requisition ID: 24141156