Job Information
State of Montana Executive Assistant in Helena, Montana
About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about ushere.) About this Position The Commerce Director’s Office provides centralized finance, budget, legal, IT and HR services and resources for the Department Divisions and attached boards. The Executive Assistant provides assistance related to the overall mission and objectives of the department. As support for the Director’s office, this position provides general administrative support for the Director, Deputy Director, Human Resources Office, Financial Services Office, IT Office, Budget and Legal Services Office. The incumbent maintains calendar appointments for the Director, schedules and maintains travel information and performs several additional administrative services in support of the Director’s Office as a whole. In addition to the administrative support for the Director’s office, this position also acts as the liaison between the Department of Commerce and the Montana Ambassador’s Program, including meeting coordination, data entry, filing and managing inquiries from the public, program members and the board. What are we looking for?__ Education and Experience: // · High School Diploma · Three or more years of progressively responsible administrative work experience · Alternate combination of education and experience will be considered on a case-by-case basis Competencies: /Knowledge of:/ · Microsoft Office Suite · Meeting agenda creation · Outlook calendar organization and maintenance /Ability to:/ · Draft, review and send communications on behalf of Department leadership · Organize and prepare for meetings, including gathering documents and attending to meeting logistics · Answer and respond to phone calls, communicate messages and information to necessary staff · Coordinate travel arrangements · Create and maintain records or documents · Build and maintain effective working relationships · Multi-task and maintain organization of multiple, competing priorities How to apply Apply online by submitting yourresume,and cover letter. References will not be contacted until after interview process is completed and you will be notified when we will be reaching out to them./(Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system. You only need to upload the requested documentation.)/ Benefits · Lookhereto see the additional benefits! They include: o Work/life Balance o Health Coverage o Retirement plans o Paid Vacation and Sick Leave and Holidays o And more… · Public Service Loan Forgiveness (PSLF) –Employmentwith the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Lookhereto learn more and see if you may qualify!* * * *Other important information to be aware of · Only online applications are accepted. By applying online, you can receive updates and monitor the status of your application. · If you fail to upload the requested application documents and/or preference documents, we will notify you via email. Failure to upload these documents after notification will result in your application being removed from consideration.* · *This position allows for a hybrid work schedule from a remote location within the State of Montana. Weekly travel to Helena offices will be required. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New Employees may be required to complete training in person before hybrid work schedules begin. *Title: *Executive Assistant Location: Helena Requisition ID: 25140605