Job Information
Cayuse Holdings Federal Proposal Coordinator in Helena, Montana
Overview
Cayuse Government Operations, LLC (CayuseGov) – is the management arm of a tribally owned grouping of SBA 8(a) certified companies and small businesses, offering a diverse set of business lines, workforces, and credentials to provide solutions for government clients throughout the world. Our companies have years of strategic and real-world operational experience delivering complex staffing solutions for programs with short timelines and specialized individuals, providing program management, business process services, and technology solutions, delivering high quality services on time and within budget. Explore our companies to learn more about our services, projects, and commitment to excellence.
The Federal Proposal Coordinator assists the Proposal Manager in coordinating, managing, writing, and developing compliant and persuasive proposals used to capture new business opportunities, focused primarily on federal contracts. The Federal Proposal Coordinator will ensure that all RFP instructions and SOW requirements are carefully met in all proposal documents and that all required criteria are captured. The Federal Proposal Coordinator will assist the Proposal Manager to develop, coordinating, and ensure that sound technical solution, based on the customer’s need as outlined in the SOW, are provided as part of the proposal response. They will also work with Program Managers & Business Development professionals. The Federal Proposal Coordinator will focus on the development of RFI, Sources Sought, and Market Survey responses, marketing materials, presentations, and proposals; ensuring that documents are aligned with company standards and processes. They will also assist the Proposal Manager in managing the entire proposal management process. The Federal Proposal Coordinator will edit and review proposal documents from start to finish and must pay particular attention to compliance, grammar, and one voice. This may include developing templates for all future proposals or ensuring that an established templates are followed. They will also work with team members to ensure that deadlines are met, and assignments comply. In many situations, the Federal Proposal Coordinator could be assisting on multiple projects and proposals at the same time; time management and organization is necessary. The individual should be familiar with the government industry and acquisition process, have good communications and teamwork skills, strong writing, and document management skills, as well as enjoy working in a fast-paced environment. This position performs all duties and responsibilities in accordance with the Mission, Vision, and Core Values of Cayuse.
Responsibilities
Assist with the entire proposal management process, including but not limited to capture, competitive analysis, bid-no/bid, compliance matrices, proposal drafts, color team reviews, meetings, and final production/submission.
Create the layout, formatting, and design of proposals in compliance with all government requirements as stipulated in the RFP.
Review elements of the proposal such as introduction, overview, project approach and cover letter
Synthesize proposal materials and content into one voice creating a final client ready, compliant submission.
General knowledge of procurement websites of government agencies and departments.
Understand how to utilize the tools offered by each website to highlight current and future opportunities.
Research and gather technical and background information for inclusion in project documentation and deliverables, such as SOW and PWS.
Consult relevant information sources, including library resources, technical and financial documents, and client and project personnel, to obtain background information, and verify pertinent guidelines and regulations governing deliverables.
Provides research into technical and management strategies in conjunction with Capture Leads and SME's.
Follow specified company and industry best practices as they relate to capture and proposal processes and procedures.
Develops and writes reusable / boiler plate content for proposals or other materials.
Maintain content and project description libraries and files needed to create or edit the requested content. Experience with SharePoint preferred.
Shreds RFP, creates compliance matrices, and determines proposal requirements.
Attends pre-proposal conferences.
Ability to work in a fast-paced, time-sensitive environment and to meet all deadlines.
Strong writing and desktop editing skills, checking for clarity and consistency in grammar and style and proofreading.
Consolidating text in proposals from multiple writers and editing using 'one voice' techniques
Perform research on competitive landscape to aide in Black Hat reviews and development of win themes.
Manage past performance citations, resumes and proposal reuse materials' libraries.
Regular interface with subcontractors and team members in a professional and succinct manner
Understand company capabilities, offerings, and past performance and how they can possibly translate into potential work.
Understand how to navigate various procurement websites to find relevant information leading to opportunity recognition and evaluation.
Meets commitments and provides weekly status reports.
Other duties as assigned.
Qualifications
Minimum Qualifications:
Four-year degree or higher in a related area such as English, Journalism, Marketing, Business, etc.; minimum two-year Associates Degree or 3+ years of work experience in a related environment
3+ years’ experience in federal proposal coordination, or other writing/management support in federal arena.
Prior Federal Government proposal experience required and in depth understanding of standard proposal processes.
Expert word processing, organization, verbal communication, and writing skills.
Expert in reading and analyzing Government requests for proposal (RFPs), requests for quotation (RFQs), Sources Sought, and Request for Information (RFI)
Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.
Minimum Skills:
Proficient word processing, organization, verbal communication, and writing skills.
Ability to format documents into a succinct, cohesive format based on marketing or proposal guidelines and templates.
Ability to work closely with Proposal Managers, Pricing, Contracts, Management, Subcontractors, and Government stakeholders. Strong speaking and presentation skills a must!
Ability to be flexible and work in a problem-solving environment.
Outstanding work habits and dedication to company and its success
Ability to work in a repetitive environment, maintaining focus and understanding of the objectives of the role.
Ability to work independently and as a team. Be proactive.
Ability to work in a time-sensitive environment and meet all deadlines.
Strong interpersonal skills with the ability to communicate in a professional and articulate manner with individuals from diverse backgrounds.
Ability to make the right call regarding opportunities and their applicability to company capabilities and client alignment. Knowing when to escalate opportunities to the next level.
Ability to format documents into a succinct, cohesive format based on marketing or proposal guidelines and templates.
Ability to work closely with Executive Management, multiple Subcontractors, and Government stakeholders. Strong speaking and presentation skills a must!
Ability to be flexible and work in a problem-solving environment.
Outstanding work habits and dedication to company and its success.
Ability to work in a repetitive environment, maintaining focus and understanding of the objectives of the role.
Ability to work independently and as a team and be proactive.
Ability to work in a fast-paced, time-sensitive environment and to meet all deadlines.
Strong writing and desktop editing skills, checking for clarity and consistency in grammar and style and proofreading.
Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.
Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner.
Must be self-motivated and able to work well independently as well as on a multi-functional team.
Ability to handle sensitive and confidential information appropriately.
Must be computer literate with proficiency and working knowledge of common database and reporting tools.
Must have extremely strong word processing, organization, verbal communication, and writing skills.
Proficient in Microsoft and Adobe products including Excel, Word, PowerPoint, Acrobat, etc.
Ability to navigate structured websites, by using unstructured keyword searches to find opportunities relevant to capabilities.
Ability to accurately and timely complete required documentation and meet deadlines.
Preferred Qualifications:
Association of Proposal Management Professional (APMP) member
Intermediate to Advanced knowledge of Shipley or equivalent proposal processes and compliance
Proficient in Microsoft and Adobe products including Excel, Word, PowerPoint, Acrobat, etc.
Ability to navigate structured websites, by using unstructured keyword searches to find opportunities relevant to capabilities.
Ability to accurately and timely complete required documentation while adhering to aggressive deadlines under pressure.
Strong organizational habits, analytical skills as well as effective written and spoken communication skills.
Possesses a customer service mentality, polite and friendly, aiding and information in a timely manner, taking responsibility and owning problems until resolved and communicating broadly and courteously through appropriate use of interpersonal styles and methods.
Contributes to the accomplishments of team objectives; works collaboratively as a team member towards solutions; solicits input from other team members, demonstrates respect for the ideas and opinions of others, employs trust and openness.
Is punctual and understands the importance of being at work as scheduled and the importance of deadlines.
Must be able to function independently and successfully as a remote worker.
Must be able to pass a background check and additional background checks as required by projects and/or clients at any time during employment.
Self-starter, ability to work independently, yet as part of a team.
Working knowledge of Information Technology, Cyber Security, Program Management, Health Services, Anti-Terrorism/Force Protection, or related Professional Services a plus.
Reports to: Managing Director
Working Conditions
Professional remote office environment.
Must be physically and mentally able to perform duties while standing for extended periods of time.
Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
Must be able to establish a productive and professional workspace.
Must be able to sit for long periods of time looking at computer screen.
May be asked to work a flexible schedule which may include holidays.
May be asked to travel for business or professional development purposes.
May be asked to work hours outside of normal business hours.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Affirmative Action/EEO Statement: Cayuse embraces diversity and equal opportunity in a serious way. We celebrate diversity and are committed to creating and building a team that represents a variety of backgrounds, perspectives, and skills. Cayuse, and all of its subsidiaries, are proud to be an equal opportunity workplace and are an affirmative action employer .
Pay Range
USD $95,000.00 - USD $110,000.00 /Yr.
Submit a Referral (https://careers-cayuseholdings.icims.com/jobs/1296/federal-proposal-coordinator/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834356743)
Location US-N/A
ID 102253
Category Business Development
Position Type Full-Time Salary Exempt
Remote Yes
Clearance Required None