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State of Montana Film Office Multimedia Coordinator in Helena, Montana

This position is a 30 hours per week and is posted until filled with a first review date of April 9, 2024. About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about ushere.) About this Position The marketing, communications, film and tourism development programs all coordinate under the umbrella of the Destination MT team that works to sustain and grow Montana’s economy. The programs develop and use communications, advertising, development and promotional campaigns to showcase Montana and create awareness about the state as a place to visit and do business. Through data-driven strategies and grant programs, the team aims to preserve and promote the genuine character of Montana and partners to achieve a sustainable economic future for all. This position serves as the Film Office’s Project and Multimedia Coordinator and is responsible for promoting Montana as a filming location through a variety of outreach activities. This position provides excellent customer service to film production personnel that contact the office via the phone or web, prepares online or in person presentations and materials, and assists with logistics for filming locations and projects. This position coordinates film office event preparation and scheduling, film festival sponsorships, personnel attendance, panels, remarks and assistance to filmmakers and coordinates with the communications department on press inquiries, newsletters and outreach. Participates in strategic and marketing planning. This position coordinates and participates in development of web, multimedia, and graphic design needs for the film office, edits video projects as needed. This position coordinates the film office social media channels, youtube, vimeo and other internet operations. * Coordinates the office multimedia needs with accuracy and expedient timeline necessary to keep events and projects on track and moving forward. * Responsible for establishing, maintaining and promoting open lines of communication and a smooth flow of information, which ensures that the MFO team’s operations are fulfilled in a timely and satisfactory manner. * This position will perform a variety of other duties in support of marketing projects, outreach campaigns, and content gathering. * Coordinates and assists with critical logistics pertaining to events, film festivals, travel, projects, and location research. What are we looking for? Education and Experience: * High school/and/1-2 years of postsecondary or work-related vocational curriculum, or 2-4 years of executive assistance experience; or an Associate’s Degree in Business, or related training and experience. * 2-4 years of executive assistant experience * Alternate combinations of education and experience will be considered on a case-by-case basis. * (It would pique our interest if you had project management or executive assistant experience in the film industry) Competencies: Knowledge of: · Knowledge of outreach event principles and practices, office procedures and management, customer service standards, basic photography and video skills. · Extensive knowledge of the PC and/or Mac based computer systems; Microsoft Office · Content & Data management systems and current creative computer systems (graphic and web) Ability to: · Communicate clearly and concisely verbally and in writing while being discrete as some of the information may be highly sensitive. · Work on multiple projects with unpredictable deadlines and prioritize accordingly, recognizing high level inquires and rout accordingly · Design and implement procedural efficiencies How to apply Apply online by submitting yourresume. References will be requested if you are the selected candidate.(Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system. You only need to upload the requested documentation.) Benefits * Lookhereto see the additional benefits! They include: o Work/life Balance o Health Coverage o Retirement plans o Paid Vacation and Sick Leave and Holidays o And more… * Public Service Loan Forgiveness (PSLF) –Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Lookhereto learn more and see if you may qualify! Other important information to be aware of * This position requires the successful completion of a criminal background check. * Only online applications are accepted. By applying online, you can receive updates and monitor the status of your application. * If you fail to upload the requested application documents and/or preference documents, we will notify you via email. Failure to upload these documents after notification will result in your application being removed from consideration. * This position allows for a hybrid work schedule from a remote location within the State of Montana. Weekly travel to Helena offices will be required. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New Employees may be required to complete training in person before hybrid work schedules begin. Title: Film Office Multimedia Coordinator Location: Helena Requisition ID: 24140910