Montana Veteran Jobs

///THE OUTSIDE IS IN US ALL./ // Please remember to attach the required documents Cover Letter and Resume listed in this announcement. Applications missing the requested documents will be considered incomplete and may not progress further in the process. Documents not requested will not be considered in the recruitment process. The State Application is not a substitute for a Resume. This position closes at 11:59 PM Mountain Time on September 22, 2024. You must apply through the State of Montana Career site. Special Information: Identity of applicants who become finalists may be released to the public if the Department deems it necessary. Employees who exceed 1,040 hours in a calendar year are also provided health, dental and life insurance. Other benefits include retirement, paid vacation, sick and holidays. This position may be covered by a VEBA (Voluntary Employee Beneficiary Association). A successful applicant will be subject to a background investigation. Women and minorities are under-represented in this job category and are encouraged to apply. Job Duties: · Administrative Management o Creates and manages calendars to ensure meetings with internal and external partners is up to date and assists with preparation of meeting materials. o Attend Bureau staff meetings, takes notes and identifies needs for follow up on action items. o Responsible for designing forms for fishing contests, scientific collector permits, commercial hatcheries and others. o Manages logistics of trainings and training materials for various division programs. · Information Management o Utilizes the Automated Licensing System for researching historical activity related to private ponds, commercial ponds, fish transports, etc.) and other related division needs. o Web publishing o Reviews specific data requests made by staff, the public, and other agencies, and prepares concise and understandable summary reports/analysis as requested. o Maintains all the central paper files for the division in conjunction with the program supervisor. · Administrative Support Services o Answers incoming calls to the division, takes messages and transfers calls as appropriate. Calls of critical importance are immediately brought to the attention of the management staff. o Promptly distributes and/or emails requested informational materials, documents and reports. Relays pertinent information to appropriate staff for follow-up contacts or assistance. o Makes travel arrangements via vehicle, airfare and/or hotel reservations. o Purchase office supplies and equipment for both large events and daily office needs. o Helps coordinate Division information and activities with regional FWP offices. o Prepares vouchers for vendor payments and maintains invoice files. Handles credit card verification and payments. _Knowledge, Skills and Abilities: _ * Excellent public relations skills, including establishing positive work relationships with public and coworkers. * Ability to handle difficult customers and situations. * The ability to communicate effectively with external and internal customers in person, in writing and on the phone. * The ability to work independently and provide the public with the correct information and licenses. * Thorough working knowledge of office principles and practices. * Considerable knowledge of business English, including grammar, spelling, punctuation and sentence structure. * Skilled in organizing, prioritizing and time management * Ability to operate a computer, printer, fax machine, photocopier, cash register, credit card machine, calculator and multi-line voicemail telephone system. * Knowledge of Microsoft Word/Excel/Outlook, with a heavy emphasis on Excel experience. * Ability to adapt to various proprietary computer applications. * Must possess the ability to understand, interpret and explain policies, procedures and regulations in an easily understandable manner. * Ability to memorize and retain information, i.e. price of licenses, season dates, phone numbers, laws, etc. * Ability to work accurately with frequent interruptions. * Must be dependable and reliable with a strong ability to be flexible/adaptable. * Must be tactful, courteous and professional. * General accounting or bookkeeping experience preferred. _Minimum Qualifications (Education and Experience):_ The knowledge, skills, and abilities of this position are normally attained through combination of education and experience equivalent a high school diploma or equivalent and at least 1 year of job-related work experience. Other combinations of education and experience will be considered on a case-by-case basis. *Title: *Fisheries Administrative Assistant * Location: *Helena Requisition ID: 24142466

Montana Jobs