Job Information
St. Peters Health Medical Staff Specialist - Days (8am-5pm) 1.0 FTE in Helena, Montana
JOB SUMMARY: The Medical Staff Specialist works independently and in collaboration with the Medical Staff Services Officer to assist with all functions of the Medical Staff Services Department at St. Peter’s Health.
Works with contracted credentialing firm to coordinate functions of the credentialing, re-credentialing and privileging processes as outlined in the Medical Staff Bylaws
Maintains credential files for all members of the Medical Staff and Allied Health Professional Staff
Oversees the maintenance of current and accurate Medical Staff and Allied Health Professional Staff databases
Validates provider demographics, licensure information and all other elements of medical staff credentialing file that is submitted by contracted credentialing firm
Compiles individual practitioner profiles for use at initial appointment and reappointment to include biographical data, participation in medical staff activities/requirements
Coordinates the proctoring process including facilitating proctor assignment with Medical Staff Department Chairs, periodic assessments, and notification of advancement
Compiles letters for the Chief of Staff to sign notifying practitioners of their appointment, granting of additional privileges, reappointment and/or advancement to the Medical Staff or Allied Health Professional Staff, and the privileges granted
Ensures all current provider privileges/scope of practice are available for viewing on the credentialing software by the appropriate departments in the organization
Coordinates Continuous Assessments and Focused Assessments for Medical Staff and Allied Health Professional Staff
Works with Medical Staff to develop and maintain performance metrics that are meaningful and meet regulatory requirements, updating the measures as needed
Maintains monthly medical staff meeting calendar and manages invites for each department and committee meeting
Prepares agendas, minutes, and announcements for Medical Staff Department and Committee meetings, and ensures the appropriate follow up is completed
Coordinates meeting room space and food reservations for meetings
Maintains electronic files such as reports, meeting documents, and miscellaneous correspondence
Maintains the “Unassigned Patient List”
Oversees data entry and data integrity of the Electronic Health Record (EHR) Provider Dictionary
Coordinates delegated credentialing audits to ensure all practitioner files meet delegation criteria
Interprets, explains and follows all regulatory guidelines, including Medical Staff Bylaws, Fair Hearing Plan, Rules and Regulations and medical staff policies
Maintains knowledge of standards of DNV-GL, CMS and State and Federal regulations related to medical staff organization and assists with accreditation survey preparation for Medical Staff Services
Participates in implementation and maintenance of credentialing software
Works closely with contracted credentialing firm to ensure provider information is kept current and processes remain streamlined
Ensures medical staff lounge is adequately stocked and arranged for an exceptional experience for medical staff
Development and maintenance of Provider Support Program
Assumes other related responsibilities to support the needs of Medical Staff Services
KNOWLEDGE/EXPERIENCE: 3 years’ previous hospital experience preferred. Previous credentialing experience highly preferred. Familiarity with DNV-GL and CMS standards preferred. Knowledge of Microsoft applications required. Knowledge of Adobe Acrobat Professional preferred.
EDUCATION: Bachelor’s Degree preferred
LICENSE/CERTIFICATION/REGISTRY: Current NAMSS CPCS and/or CPMSM certification preferred; ability to obtain certification within five (5) years of meeting eligibility requirements
Aptitudes: Ability to achieve cognitive, organization and emotional maturity to deal effectively with multiple tasks, stresses, deadlines, difficult situations and/or customers. Possesses interpersonal/communication skills necessary for effective, non-judgmental, and empathetic patient care and customer relations. Possesses organizational skills, possesses high quality of attention to detail and ability to multi-task. Ability to work autonomously. Open to feedback and open to a changing environment, which requires flexibility in scheduling and department assignments.
7145.990