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Helena School District Middle School General Secretary II in Helena, Montana

Middle School General Secretary II JobID: 2083

+ + Position Type:

Secretarial/Clerical/Middle School Secretary - 10 months

  • Date Posted:


  • Location:

    Helena Middle School


Helena Middle School General Secretary II

This full-time ten-month per year position provides general secretary support for Helena Middle School. Qualifications include: high school diploma or equivalent; one year of secretarial experience and/or training or an equivalent combination of education, training, and experience as determined by the District. Prior experience working with Microsoft Office Suite is desired. Entry level salary is $17.54 per hour without in district recognized experience and includes a comprehensive benefit package including coverage during the summer break.

The following application materials are required: completed district online application, cover letter and resume. Initial application deadline is November 9, 2020. This position will remain open until filled. EEO employer. District online application is available at: Application Procedure:

Apply Online

Helena Public Schools Human Resources Services 55 South Rodney Street Helena MT 59601 406-324-2010

Helena Public Schools Position Description

Position Title: General Secretary II - Middle School Department: High School Reports To: Principal Prepared By: Human Resources Services Date: 6/1/2019 SUMMARY: Serves as a student records clerk/general secretary for the middle school. This position is responsible for recording student grades, updating student files, checking MHSA eligibility, recording, processing and printing transcripts for graduated students. This position also maintains faculty funds and coordinates faculty events. ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned. Directs telephone traffic; takes and delivers messages; routes calls. Responds to routine telephone inquiries regarding general high school policies and procedures. Receives visitors, obtains name and nature of business, directs to appropriate building personnel and may schedule appointments. Compiles and submits a variety of weekly, monthly and year-end reports as required. Prepares materials for printing and distribution to students, parents and/or guardians, staff and the school community. Processes purchase orders, direct pays and maintenance work orders. Performs a variety of clerical duties such as typing, proofreading, photocopying, distributing incoming mail and posting outgoing mail. Maintains, orders and stocks supplies for building supply room. Maintains accurate files and records. Maintains a list of student names and information for activities lists. Facilitate student registration and transcripts May perform other duties as assigned. SUPERVISORY RESPONSIBILITIES: None QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED) and one-year of secretarial experience or training or an equivalent combination of experience and training as determined by the district. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students. MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS and ABILITIES: Ability to pass a typing test at 55 words per minute. Demonstrated ability to operate a personal and mainframe computer and related software. Ability to develop effective working relationships with students, staff and the school community. Patience in dealing with members of the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is almost continuously required to sit; talk; hear; and use hands to finger, handle or feel. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee is occasionally required to reach with hands and arms and continuously will repeat the same hand, arm or finger motion many times as in typing. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is acceptable to this particular environment. However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range. The employee continuously is interacting with the school community, staff and students. The employee frequently will be required to meet multiple demands from several people. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Helena School District # 1 Middle School General Secretary Benefit Summary 2020-2021

WAGE: Entry level salary is $17.54/hour without in-district recognized experience. WORK PERIOD: - 8 hours per day excluding a lunch period not to exceed 1 hour or less than ½ hour. The work day and lunch period shall be set by the immediate supervisor. - 2 paid fifteen-minute breaks per day ANNUAL LEAVE (Vacation): - Newly hired full-time ten-month employees accrue 12.5 days per calendar year (leave normally accumulates at the rate of 1.25 days per month). NOTE: State Law mandates that Annual Leave cannot be utilized until the employee has been continuously employed for a period of 6 calendar months. SICK LEAVE: - Full-time ten-month employees accrue 10 days per calendar year (leave accumulates at the rate of 1 day per month) NOTE: State Law mandates that Sick Leave cannot be utilized until the employee has been continuously employed for a period of 90 days. PERSONAL BUSINESS LEAVE: -3 days per fiscal year HOLIDAYS: -9 paid holidays per year (Labor Day, Thanksgiving (2 days), Christmas (2 days); New Year’s Day; Martin Luther King Day, President’s Day; and Memorial Day) SCHOOL CALENDAR RELATED PAID DAYS: -10-month Secretaries will be eligible for up to 13 additional paid days based on the school calendar. For the 20-21 school year they will be paid for the Wednesday before Thanksgiving, the winter break days (minus the Christmas and New Year Holidays) and the 5 days of Spring Break. CAFETERIA BENEFITS PLAN (HEALTH BENEFITS): Current District contribution to plan is $984.00/month ($9,840 benefit year) for full-time 10-month employees to use for a selection of the following: Health Insurance (includes dental and optical coverage) Life Insurance, Disability Insurance, Tax Sheltered Annuities, and Section 125 savings plan (for Child and/or Dependent Care and Medical Reimbursements). Any remaining cafeteria benefit dollars may be taken as cash, but if taken as cash it will be subject to taxes. RETIREMENT: Public Employee Retirement System:

7.9 % Employee contribution is 7.9 % of adjusted gross income (Adjusted gross income is gross wages less cafeteria benefit plan dollars.) 8.0 % Employer Contribution is 8.0 % and a myriad of supplemental tax differed retirement plans (403 b’s) are available.