State of Montana Paralegal I - Civil Bureau in Helena, Montana

Mission: Every day at the Montana Department of Justice, our employees are dedicated to ensuring the well-being and rights of the people of our great state. At the Department of Justice we do the right thing for the right reason. If you’re looking for an opportunity to be part of a team that builds a culture of character and excellence, demonstrates collaboration and selfless public service, and upholds the law and pursues public safety, the Department of Justice may just be the career for you.

Please take a moment and watch the linked video to learn how the Department of Justice serves the citizens of Montana.

Job Overview : The Civil Services Bureau has six attorneys that represent the State in civil litigation, usually involving constitutional challenges to state law.

This position performs a variety of paralegal and legal assistant functions, requiring the successful applicant to work individually and with attorneys, support staff, and management staff. The position involves 1) document and case management; 2) editing, proofreading, Blue Booking, and formatting briefs; 3) administrative support; 4) some legal research and analysis; and 5) filing documents with state and federal courts. The position reports directly to the Civil Bureau Chief.

Paralegal Support

Provides legal assistance and paralegal support to attorneys in both state and federal courts, using strong organizational and administrative skills, proof reading, writing, and editing skills, and knowledge of electronic and hardcopy filing processes, in accord with rules for both state and federal courts.

Legal Research and Drafting/Proofing Legal Documents, Memoranda, and Presentations

Proofreads and edits complex briefs to ensure citation accuracy, proper grammar, punctuation and formatting. This requires proficiency in Blue Book and ALWD citation formats. Also requires proficiency in processing legal briefs by editing, proofreading, checking citation content and format, and generating bookmarked tables. Conducts some legal research as requested through manual and electronic methods using knowledge of key words, legal topics and theory, research techniques, and requisite legal computer skills. May draft basic motions, such as motions for extensions of time. Prepares and files Notices of Filing Exhibits and Notices of Appearance and other common pleadings. Compiles Legislative Histories and draft memos. Assists with attorneys’ preparation for oral arguments (legal research, prepare memos, legal histories, etc.) and with attorneys’ other public presentations (e.g., draft power points, outlines, etc.).

Document Gathering and Preparation of Exhibits for State and Federal Court Filing

Collects pertinent documents, in consultation with assigned attorney, for motions presented to federal and state courts. Document gathering may include: locating pleadings and accompanying documents that may already be on file in intra-office or other state archives; searching for and requesting records from clerks of district courts around the state; obtaining prior case documents as directed by assigned attorney; and printing exhibit lists for assigned attorney. Files electronic and hardcopy exhibits following all court rules for both state and federal courts.

File Management

Tracks deadlines set by statute or by court order, and establishes and monitors priorities to ensure deadlines are met. Other file management duties may include: organizing electronic files for federal and state court cases; organizes appellate hardcopy files (e.g., hard printing transcripts/pleadings); and assists with making the office’s Case Management System helpful and complete. Prepares exhibits and files exhibits for electronic or hardcopy filing following all pertinent rules for both state and federal courts.

Legal Office Support

Provides a variety of administrative support services to the office to provide support to and increase the efficiency of professional staff. This includes, but is not limited to, using excellent communication skills with attorneys and support staff, helping to manage workflows and support staff based on a team model. Delegate tasks efficiently. Collaborates with other paralegals and support staff in managing support staff workflows that include: preparing and editing legal documents in proper court format; processing incoming and outgoing mail and faxes; backup reception duties; records management; proofing a variety of documents; arranging meetings, conferences, seminars and other functions; photocopies briefs and other documents for filing and for staff attorneys; and other duties as assigned.

The above knowledge, skills and abilities are usually acquired through a combination of education and experience equivalent to a Bachelor’s degree with courses in Law, Paralegal Studies or a related field helpful; or a Paralegal Certificate with a combination of course work in a legal related field, with three years of progressive paralegal work experience; or at least five years of legal assistant work experience handling a combination of complex cases, including legal research, legal writing, management of law offices, civil litigation support, case preparation, brief editing, proofreading, cite checking, formatting, and filing in both state and federal court.

Special Instructions : The selection procedures to be used in evaluating the applicant's qualification may include, but not limited to, an evaluation of the resume and cover letter, a structured interview, performance test, reference/background checks and fingerprint checks.

*Additional materials, references or information submitted by the applicant, but not requested, will not be considered.

Successful applicant(s) will be subject to:

  • Criminal History Fingerprint Check

HOW TO APPLY:

You are REQUIRED to attach a cover letter and resume at the time of application.

In your cover letter please address the following question:

  • How do your qualifications and experience directly correlate to the duties of this position and why would you be the best candidate for the job?

In your resume, include all work experience you have held that would help you qualify for this position, including duties and dates of employment (month & year - start & end), including reason for leaving.

A complete state application is not required; however, you will need to initiate the application and attach the cover letter and resume in order to be considered for this position. Failure to attach the cover letter and resume will result in your application being incomplete and will not be considered further.

Only electronic applications will be accepted. Materials submitted but not requested will not be considered in the selection process.

All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an email with instructions on how to submit such documents.

If you need an accommodation with the application process please contact the HR office.

This Organization Participates in E-Verify .

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Job: *Legal

Title: Paralegal I - Civil Bureau

Location: Helena

Requisition ID: 18143079