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State of Montana Program Supervisor - Milk Control in Helena, Montana

This position serves as a regulatory program manager for the Board of Milk Control and supervises one staff accountant. Given the size of the department, the Milk Control Program Supervisor position is an excellent fit for a management professional seeking broader executive level decision making while operating in a niche industry sector providing market regulatory services. This is a full time, permanent position located in Helena that entails little outside travel. This position reports directly to the Montana Department of Livestock’s Deputy Executive Officer. Work Unit Overview:The Board of Milk Control supervises, regulates, and controls the milk industry in Montana, primarily through regulating minimum prices paid to dairy producers for milk. In doing so, the board promotes the public welfare and helps to maintain a stable market for milk within the State of Montana. The Department of Livestock provides staff (the Milk Control Bureau) to the administratively attached Board of Milk Control to support the board’s operation, gather data to support board decision making, and carry out the day-to-day administration of Montana’s milk control statutes and rules. The bureau assists in investigating matters, bringing proceedings to enforce orders of the board, and assisting in technical, enforcement, and regulatory activities. Position Purpose and Duties: Administrative Services Supporting the Board of Milk Control The Program Supervisor is responsible for ensuring that the Board of Milk Control meets its statutory obligations. The Program Supervisor acts as the liaison between the Board of Milk Control and the Department of Livestock and is responsible for providing extensive services to inform and support the operation of the board including implementing rules, orders, and policies of the board; regular communication with the board chair; board meeting planning and coordination; preparation and publication of meeting minutes and other public notices; and performing tasks and research requested by the board. With assistance from legal counsel, the Program Supervisor assists the board conduct administrative rulemaking and develop legislation proposals. The Program Supervisor monitors for state and federal legislation that may impact Montana’s regulated milk market regulation and provides the Board with analysis of proposed or enacted legislation. The Program Supervisor will assess program and client needs and ensure that program objectives are met. Identify, suggest or implement improvements to programs and services. Review, interpret, and monitor compliance to guidelines, laws and regulations. Prepare reports. Work with community members and other stakeholders to identify necessary programs and services. May coordinate activities of program committees or other groups and plan procedures. The Program Supervisor is responsible for other program functions and duties as assigned including, but not limited to, providing support to the board-created Producer Committee (meeting planning, coordination, preparation of minutes); assisting with quota ownership transfers and record keeping; estimating monthly quota milk prices; and preparing the bureau’s annual Market Administration & Industry Report. Supervisory Responsibilities: This position supervises one full time equivalent staff member. Minimum Qualifications (Education and Experience): • Bachelor’s degree in accounting, agricultural economics, business administration, economics, or data science • Three years of progressively responsible experience in a professional setting involving combinations of the following: business-related quantitative analysis (data collection, data analysis, and report writing), industry analysis, extensive use of spreadsheets, auditing, professional communications, legal research, project management, or supervision of professional staff • Other combinations of education and experience may be considered. Physical and Environmental Demands:• Travel: (less than 5% of the time) The Program Supervisor may occasionally travel to meet with representatives of licensees; may travel to attend functions of the International Association of Milk Control Agencies or other dairy industry related conferences; or may travel to carry out other duties as assigned. Must be able to safely operate a state-owned vehicle. Must possess a valid driver’s license. Must have an acceptable driving record. • Expected Hours of Work: Usually work is conducted Monday through Friday during regular business hours. • May require more than a 40-hour workweek with fluctuating workload, priorities, and deadlines. • Overtime: The Program Supervisor may be required to work overtime when tasks are time sensitive or workload fluctuates. • May require eight or more hours a day using a computer. • Must be able to perform general office tasks such as filing, which could involve lifting objects up to 25 pounds, and be able to move around the office and navigate stairs. Required knowledge, skills, and abilities:• Ability and willingness to adopt an outward mindset that focuses on the mission, objective, and results of the Milk Control Bureau (as a whole) by seeing others, striving to understand their needs, objectives, and challenges; adjusting efforts to be helpful; and measuring impact and taking self-accountability for impact on others • Effective time management skills • Ability to understand and perform moderately complex calculations and apply cost accounting concepts that are unique to regulated dairy markets and the dairy industry • Quantitative and analytical mindset: ability to perform, develop, and evaluate calculations involving physical units and conversion factors, including consistent use of and labeling of units; aptitude for pattern recognition; and ability to independently perform research to gather information, test ideas, or develop solutions to problems • Strong verbal and written communication skills and ability to communicate technical, legal, and business subject matter in a manner appropriate to a variety of audiences • Competence operating Microsoft Office Suite software, with advance level experience and knowledge of Excel (Excel tables, table formulas, pivot tables and charts, lookups, advanced logic equations, spreadsheet design best practices) and, at a minimum, intermediate level experience and knowledge of Word, Outlook, PowerPoint, and Access. • Ability to perform SABHRS queries; reconcile bureau assessment and balance data to SABHRS accounting balances; ability to analyze discrepancies and develop solutions for correcting errors • Knowledge of accounting concepts, including cost accounting and accounting pertinent to manufacturers • Understanding of the concept of materiality and knowledge of generally accepted auditing standards and ability to translate the application of the general standards and fieldwork standards to the bureau’s audit function • Knowledge about the dairy industry, dairy products, and processing • Knowledge of the laws and regulations enforced by the Milk Control Bureau (Montana Code Annotated and the Administrative Rules of Montana) • Knowledge of Montana Operations Manual policies; Department of Livestock policies; and supervisory and managerial principles and practices. How to apply:1) Complete the online application; be sure to include detailed descriptions of the jobs held that qualify you for this position and also state the reason you separated, and the contact information for each supervisor. 2) Attach a complete resume. 3) Attach a cover letter that that answers the following; 1) Describe your experience that best qualifies you for this position. Please include specific details. Limit your cover letter to one page. Attachments not requested will not be reviewed by the selection panel. Applicant Notice & Verification of Information:My signature (electronic included) and submission of the Application for Employment certifies that the information provided on my Application for Employment and attached to my Application for Employment including but not limited to resumes, letters of reference, transcripts, and diplomas are true and complete and any misstatements or omission of material facts in the application or the hiring process may result in discontinuing of the hiring process or termination of employment, no matter when discovered. Job: Business/Analyst/Statistics* *Title: *Program Supervisor - Milk Control Location: Helena Requisition ID: 21141079