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State of Montana Project Based Section 8 Supervisor in Helena, Montana

First Review of applications will be on September 21, 2021 (only applications received by midnight on September 20, 2021 will be reviewed) The Montana Department of Commerce works with statewide and local partners, private industry and small businesses to enhance and sustain economic prosperity in Montana. The Department works to improve the state's economy through business creation, expansion, retention, and diversification of the state's economic base; provides direct technical assistance, grants and loans for Montana's entrepreneurs, businesses and their employees; strengthens the economy through the promotion of tourism development, promoting and protecting historic sites, and marketing Montana as a travel and filmmaking destination; promotes access to new markets, both foreign and domestic, for Montana goods and services; provides financing for homeownership and rental assistance opportunities for Montana families; and develops and improves public infrastructure and housing for Montana citizens by providing grants and technical assistance to Montana communities and counties. Montana Housing strengthens our vibrant communities by supporting access to safe, affordable and sustainable homes for Montanans whose housing needs are not met by the market. Our professional and courteous staff work to create a variety of housing opportunities for Montanans by partnering with local organizations across the state and leveraging federal housing funds available to Montana. Montana Housing staff can assist with buying a home, down payment assistance, mortgage servicing, reverse annuity mortgages, rental housing assistance, and multifamily rental development. This position manages activities of the federal Project Based Section 8 Program to assist low-income households in renting privately owned housing through subsidies and to ensure program compliance with Department of Housing and Urban Development (HUD) regulations. Sub-programs include Section 811 Project Rental Assistance Demonstration, Moderate Rehabilitation, and others as determined by the Agency. Job Overview: This position is the manager of the Project Based Section 8 Program (PBS8) and is responsible for development and administration of the Project Based HUD programs. This position is highly visible and will promote community engagement and relationships, and assist in creating opportunities for program integration, administration and viability throughout the state of Montana. This position is responsible for strategically aligning HUD programs and resources within the Project Based and Tenant Based environments, thereby providing a stable relationship between available affordable housing and those in need of housing in the key areas of the state. Duties include planning and managing program activities and operations; implementing the Statewide Public Housing Agency plan; administering rental assistance contracts; developing an annual training; assisting in the budget processes; and performing a variety of other duties as assigned. Primary focus is on PBS8 programs, with secondary focus on TBS8 programs. Below are more detailed job duties: Directs, oversees, and educates staff to ensure effective utilization and compliance according to federal and state rules and regulations. Develops policy and procedures to evaluate program effectiveness, assures annual on-site reviews, and investigates complaints and violations. Monitors contract performance, coordinates property owners, on-site managers, and contract managers to gather facts for management and occupancy reviews, conducts the reviews, and performs on going monitoring to ensure compliance and consistency in program operations state-wide. Establishes work plans and directs contract managers and various state entities to establish program objectives and meet goals established through the Division’s strategic planning process. Evaluates contract performance to determine the methods and procedures needed to meet acceptable quality levels within agency resource constraints and promote efficiency and modern business practices to focus financial and staffing resources to the most critical program need. Evaluates the effectiveness of the program to ensure objectives and requirements are being met and to provide required quality control reporting to HUD. Coordinates and represents the Division in informal reviews, and informal hearings provided for participating families and applicants in accordance with federal regulations. This position is required to keep the Division Administrator informed regarding complaints with informal hearing potential. Directs and coordinates program fiscal operations to ensure compliance with HUD regulations, continued solvency and efficient use of program resources. This work requires knowledge of the principles and practices of governmental accounting and budgeting, HUD and OMB accounting and reporting regulations, and the terms and conditions of HUD-sponsored contracts. Required for the first day of work: Knowledge, Skills, and Abilities: This position requires experience managing employees, knowledge of the concepts and theories of program planning, program administration, public administration, and contract management. This position also requires knowledge of federal programs (housing preferred), research techniques, fiscal management, and a detailed knowledge of intent and requirements of various state and federal laws and rules governing program operations and activities. In addition, the ability to analyze and develop cost models, state legislative and funding processes, administrative hearing processes, and case preparation and presentation. Knowledge of state and Department of Commerce personnel policies and procedures, supervisory principles and practices and employment law are also required. This position requires skills in active listening and defusing situations, the ability to distil complex situations into clear measurable items to be resolved, verbal and written presentation of information; researching and synthesizing information from diverse sources; negotiation; project planning and administration; organizing and reviewing the work of others; and skill in electronic database systems including querying and running reports. This position requires the ability to listen, understand, and assist in the resolution of technical and regulatory issues related to housing assistance program activities, manage multiple projects and programs, and accomplish program objectives as established through team goals and objectives; works with landlords, tenants, congressional delegates, federal funding authorities and others as a program liaison which require the ability to negotiate and persuade others to cooperate on various projects and/or address operational deficiencies, compliance issues, and other sensitive or contentious subjects. This position requires the ability to create queries and reports from databases. Minimum Qualifications: * Bachelor’s Degree in Business Administration, Public Administration or a closely related field * 2-5 years of progressively responsible experience including electronic database management and supervision. * Other combinations of experience and education will be considered on a 1-1 basis (1 year of education is equal to 1 year of experience & 1 year of experience is equal to 1 year of education for evaluation purposes) Total combined years must add up to the total of education plus experience listed as minimum qualifications for the application to be considered. *For a full copy of the job description, please contact Amber Emmart To be considered for this position, please submit the following materials online through the State of Montana Careers site: Cover Letter * In your cover letter please address the following question: How has your professional career and education prepared you to meet the requirements of this position? Resume * In your resume, include all work experience you have held that would help you qualify for this position, including duties and dates of employment (month & year - start & end). A criminal background check will be required and conditional upon an offer of employment. * *HELPFUL HINT:When attaching a document, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application.Failure to attach the required material will conclude in an incomplete application.You must also keep those relevant boxes checked once you submit your application; if you uncheck the box with an active application it will delete the attachment.Incomplete applications will not be reviewed. Please do not attach more than requested. If you have more than 25 attachments in the system you will need to email these All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an email with instructions on how to submit such documents. If you need an accommodation with the application process, please contact the HR office. *The State of Montana offers a comprehensive benefits package, which includes: * Medical, dental and vision coverage * Retirement plans * Generous paid vacation, sick and holidays * Pre-tax Flexibility Spending Accounts * Employee Assistance Program * State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program. To view State of Montana’s medical, dental, vision coverage, and other offerings, you can visit our Health Care and Benefits website at, Job: Business/Analyst/Statistics* *Title: *Project Based Section 8 Supervisor Location: Helena Requisition ID: 21142187