DOWL Project Controller 1 in Helena, Montana
The Project Controller 1 provides task management and support to project managers, office managers, and project staff primarily on project-related administrative functions. Project duties typically include set-up and maintenance of electronic project files and documentation, meeting support, monitoring schedules, labor budgets and deliverables, maintaining action item/decision logs, preparation and/or review of written correspondence, monitoring quality control processes and procedures, preparation of scope, schedule, and budget documents, editorial review of technical reports, and transmitting project deliverables to clients and teaming partners. The Project Controller 1 may also assist with office-related overhead and administrative support functions as needed. The person in this position is expected to exercise a strong work ethic, demonstrate a desire to learn and grow, and have excellent organizational and communication skills. A Project Controller is expected to work well with others, absorb and apply constructive criticism, and seek guidance from more experienced members of the team as necessary.
Job Responsibilities and Duties
To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Microsoft Office (Outlook, Word, Excel, PowerPoint) - Proficient
MS Project - Basic
Projectwise, Newforma, Deltek Vison, UKG, Bluebeam - Proficient
Displays an intermediate understanding of project-related technical fundamentals
Communicates effectively about technical terms and topics with project staff
Seeks to understand unfamiliar technical concepts as necessary
Teamwork, Communication, and Leadership
Demonstrates proficient communication and collaboration skills in both a leadership and supporting role. Interacts with clients, teaming partners, and contractors in a professional manner. Takes responsibility for personal results and proactively seeks to support others in need.
Project Schedule and Delivery
Supports development of project schedules. Coordinates the on-time submittal of technical work products and deliverables. Transmits, receives, and files project information according to data management policy. Schedules/attends project meetings as needed. Coordinates staffing resources as requested.
Understanding Scope and Budget
Demonstrates strong understanding of work breakdown structure, billing rates, fee breakdowns, DBE targets, and scope formats for multiple client types. Organizes the preparation of scope and budget documents that meet project needs and expectations under supervision. Monitors project financials, burn rate, and earned value as requested.
Business Development, Marketing, and Industry Standards
Demonstrates a basic, working understanding of general industry terminology and concepts in order to facilitate effective communication with project managers, team members, and clients.
Frequent client communications. Serves as a company ambassador at industry functions, conferences, and other events. Builds rapport with clients and teaming partners during project assignments and business development interactions.
Other duties as assigned.
Level of Work/Accountability
Provides advanced levels of support to project managers and project staff as assigned. Supports project planning, organization, scheduling, communication, and performance monitoring with limited oversight. Duties may also include marketing support, as assigned.
Education and/or Experience
Bachelor's Degree required
Years of experience required: 4 years (0 years as a PM)
Years of experience required with advanced degree: 3 years (0 years as a PM)
Certificates, Licenses, Registrations
Must have a valid driver’s license and a good driving record
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to sit. The employee is required to talk and hear. The employee is regularly required to stand, walk, and use hands. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this position include close vision and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Geographical locations are taken into consideration with respect to compensation.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)