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Lewis and Clark County Property Tax Clerk in Helena, Montana

Under the general supervision of the Property Tax Division Manager, this position receives, processes and posts property tax payments.

The knowledge, skills, and abilities required for this position are acquired through a combination of education and experience equivalent to a high school diploma or equivalent and one (1) year experience with financial recordkeeping or balancing and handling cash. Associates degree in accounting, business administration or related field preferred. Microsoft Excel experience is preferred.

Application Instructions

Applications for this position are accepted online only through our career portal. The following items are required along with the on-line application:

Attach resume to online application in resume upload section
Cover Letter
Attach cover letter to online application in designated section

Duties and Responsibilities:
Receives, processes and posts property tax payments;
Receives and processes tax liens, tax deeds, tax assignments and redemptions;
Audits all taxing types and special districts for tax billing;
Responds to inquiries;
Researches real property and personal property tax questions;
Assists in tax appeals process;
Records and indexes documents related to land records, tax liens and discharges;
Generates reports to Accounting department;
Assists with maintaining delinquent tax lists;
Issues appropriate paperwork and verifies information for mobile home moving declarations;
Assists in revising/reissuing tax bills;
Maintains transaction records;
Reconciles and balances daily cash receipts;
Verifies, maintains and balances cash drawer;
Issues applicable County licenses and permits, including burn permits;
Processes daily mail;
Provides customer assistance with inquiries and payment of all taxing types, both in person, via email and telephone;
Performs clerical duties in support of property tax collection processes;
Performs other duties as assigned.

Knowledge, Skills & Abilities:
Examples of Knowledge

Knowledge of Montana Code Annotated related to property tax laws, rules and regulations;
Lewis and Clark County policies and procedures;
Treasurer’s Office policies and procedures;
Cash receipting practices and procedures;
Methods, practices, procedures, and terminology used in financial recordkeeping.

Examples of Skills and Abilities

Ability to operate common office machines;
Communicate effective verbally and in writing;
Review data and forms for accuracy;
Proficient in Microsoft Excel;
Operate computers, computer terminals and related software;
Enter data and complete forms according to department standards;
Perform simple arithmetic calculations according to department standards;
Maintains files according to department standards;
Understand and interpret statutes, regulations, policies, procedures and guidelines;
Communicate verbally and in writing;
Follow verbal and written instructions;
Meet deadlines;
Establish effective working relationships with fellow employees, supervisors, and citizens.

Special Requirements:
Must be able to be bonded to be a Public Notary.

Physical Demands:
Duties are generally performed in an office environment where hazards and discomforts are controlled and modifiable. This position requires the ability to stand, bend at the waist, kneel, reach over the head, talk, hear, and see. Must be able to move or lift documents and materials weighing up to 30 pounds.

Disclaimer: Equal Opportunity Employer

Closing Date:
March 7, 2021