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Guidehouse Proposal Writing & Editing - Senior Associate in Helena, Montana

Job Family :

Proposal Management

Travel Required :

Up to 10%

Clearance Required :


What you will do:


Guidehouse is looking for a senior proposal writer/editor to support writing and editing of public sector and commercial proposal deliverables, typically prepared in MS Word and Power Point. Our proposal writers/editors help write, review, proofread, and copy edit various sections of proposals, providing compliance with solicitation requirements and adherence to Guidehouse branding standards. The successful candidate must demonstrate an ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail.

Proposal Management:

  • Writes sections or the entire proposal, depending on the nature of the tasks required. The expectation is to primarily serve as a lead writer for sections on corporate experience and staffing, while serving as an editor for the more technical sections. The senior writer-editor will also work with the consulting staff and SMEs to address RFP requirements including outline development, content planning, strategy implementation, draft writing, and final editing.

  • Interview technical experts and operational resources to gather information that supports proposal development.

  • Collaborate with graphic artists to conceptualize visuals (diagrams, workflows, icons, etc.) to accompany writing.

  • Perform substantive reviews of both text and graphics, ensure the assigned writing sections comply with RFP requirements, contain win strategies and win themes, and comply with standard format and style criteria.

  • Review and copy edit proposals to ensure a compliant product ready for client review; proofread for content, grammar, style, formatting; edit, organize, and reference attachments and exhibits. Edit proposals in accordance with established styles, referencing our Guidehouse style manual, proposal proofreading checklist, and at times, client-specific writing or style guides. Edit to achieve one-voice, readability, clarity, and responsiveness to requirements.

  • Apply Guidehouseā€™s brand messaging, including tone, style, and theme, within all responses. Effectively and consistently demonstrate and promote the Guidehouse solutions and value proposition. Help edit copy to meet page limitations.

  • Identify, re-use, edit, and contribute content in the proposal content management systems.

Coordinate with subject matter experts to inform responses to RFPs and/or to support the maintenance of content organized in knowledge base, including its technical accuracy.

  • Recommend continuous improvement initiatives to refine writing processes and techniques as appropriate.

  • Proof work to minimize errors; rework errors.

  • Ensure that proposal documentation is retained in accordance with company and department procedures.

Additional Responsibilities:

  • Contribute to or lead team initiatives or special projects such as updates to writing guides.

  • Provide orientation and training for new proposal team members on proposal writing and editing processes and tools.

What you will need:

  • A minimum of 4-6 years of experience in professional services proposals and other large, complex and highly technical documents.

  • Familiarity working in Microsoft Word, SharePoint and Adobe Acrobat Pro.

  • High level of attention to detail and a commitment to high-quality work.

  • Ability to review, understand, and summarize the requirements of RFPs, RFIs, and RFQs.

  • Ability to coordinate the development of multiple proposals simultaneously, which requires strong organizational and time management skills, and multi-tasking abilities.

  • Ability to translate complex concepts and ideas into clear communications.

  • Intermediate skill in Microsoft Word, Power Point, Excel and SharePoint.

  • Working skills in Adobe Acrobat Professional to create and edit PDF documents.

  • Superior communication, writing, editing, and proofing skills.

  • Excellent customer service with individuals at all levels both internal and external, and an ability to take direction as well as give direction.

  • The ideal candidate will be a problem-solver with a can-do attitude who is comfortable working in a team environment.

  • Must be a US citizen due to the nature of many of our US government proposals.

  • Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail.

  • Ability to work outside normal work hours (i.e., nights, weekends, and/or holidays when required).

What Would Be Nice to Have:

  • Experience as a consultant delivering professional services and writing proposals, scope of work documents, engagement letters, or similar documents.

  • Advanced skill in Microsoft Word, Adobe Acrobat Pro, and SharePoint.

  • Experience using PerfectIt or similar automated tools for editing.

Additional Requirements

The successful candidate must not be subject to employment restrictions from a former employer (such as a non-compete) that would prevent the candidate from performing the job responsibilities as described.

Selected Candidate must be able to work Eastern Standard Hours.

The annual salary range for this position is $77,500.00-$116,300.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer :

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

  • Medical, Rx, Dental & Vision Insurance

  • Personal and Family Sick Time & Company Paid Holidays

  • Position may be eligible for a discretionary variable incentive bonus

  • Parental Leave and Adoption Assistance

  • 401(k) Retirement Plan

  • Basic Life & Supplemental Life

  • Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

  • Short-Term & Long-Term Disability

  • Student Loan PayDown

  • Tuition Reimbursement, Personal Development & Learning Opportunities

  • Skills Development & Certifications

  • Employee Referral Program

  • Corporate Sponsored Events & Community Outreach

  • Emergency Back-Up Childcare Program

  • Mobility Stipend

About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.