Montana Veteran Jobs

Summary/ObjectiveThe Administrative Assistant is the first point of contact and supports visitors, clients, and employees. This position supports the Senior Director of Veteran Services and Vice President of Veteran Services to ensure program success in serving Veterans.Essential FunctionsAnswer multi-line telephones, direct telephone traffic, draft and respond to emails, and perform general receptionist duties.Maintain an awareness of the activity in Veteran Programs to direct incoming visitors and communication.Coordinate the administrative and operational duties for the above-designated leaders, including coordinating meetings and travel arrangements, preparing reports, etc.Compose, edit, and proof correspondence, announcements, and documents.Prepare and post documents on the designated SharePoint sites, including meeting agendas, minutes, correspondence, reports, and other related materials.Perform quality reviews of documents by the organization’s standards and other policies.Help organize and schedule complex activities, including extensive conference calls, meetings, web-based meetings, trainings, and organizational events.Coordinate Veteran leadership meetings or other staff training, to develop materials, prepare agendas, and participate in the group process.Provide support for coordinating travel arrangements, lunch meetings, business meetings, and special events.Coordinate with Veteran Services Administrative Assistant to ensure transparency and consistency across servicesOther duties as assigned.CompetenciesEffective communicator, both oral and writtenAble to effectively deal with diverse individuals and groupsAble to organize/prioritize large volumes of informationAble to function under pressure to meet tight deadlinesContinuous demonstration of behaviors aligned with a posture of servant leadership and our cultural valuesSupervisory ResponsibilityThis position has no direct supervisory responsibilities but may serve as a coach and mentor for other positions in the organization.Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.Physical DemandsThe physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require lifting files, opening filing cabinets, and bending or stooping as necessary.Position Type/Expected Hours of WorkThis is a full-time or part-time status dependent on the position hired. For part-time status, days and hours will depend on program needs and the supervisor.TravelUp to 25% travel is expected for this position.Required Education, Experience, or Eligibility QualificationsHigh School diploma or equivalentOne year experience in Administrative related workProficient in Microsoft SuitePreferred Education and ExperienceAssociates degreeTwo years experience in similar Administrative workEEO StatementVolunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics. Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 307-672-0475.

Montana Jobs