Job Information
State of Montana Administrative Assistant 3 in Kalispell, Montana
Fax: 406-444-1212 Email:fwpemp@mt.gov Mailing: Fish, Wildlife & Parks Attn Human Resources 1420 E 6th Ave Helena, MT 59601 /THEOUTSIDEIS IN US ALL./// Announcement: Three attachments are required to be uploaded during the application process. All should be in PDF format. The required items are: 1. Your updated professional resume 2. A well-written cover letter - telling us about you, what attracted you to this specific position, and why you want to be a member of our front desk customer service team. Please also include on your cover letter a minimum of 3 professional and 2 personal references near the end of your cover letter. 3. Your responses to the two Supplemental Questions. Question1:Thisworkenvironmentisoftenfast-pacedanddemandingrequiringyoutobesimultaneouslyworkingonmultipletasksand/or projectsatthesametime.Pleasegiveadetailedexampleofyourexperiencewithmulti-tasking. Question2:Whatare5areasonthewebsitethatyoufindtobeagreatresourceforthepublicthatweserve? Applications missing the requested documents will be considered incomplete and may not progress further in the process. Documents not requested will not be considered in the recruitment process. The State Application is not a substitute for a Resume. This position closes at 11:59 PM Mountain Time on April 4, 2025. You must apply through the State of Montana Career site. Special Information: Identity of applicants who become finalists may be releases to the public if the Department deems it necessary. Employees who exceed 1,040 hours in a calendar year are also provided health, dental and life insurance. Other benefits include retirement, paid vacation, sick and holidays. This position may be covered by a VEBA (Voluntary Employee Beneficiary Association). A successful applicant will be subject to a background investigation. Women and minorities are under-represented in this job category and are encouraged to apply. Specific Job Information: Thisposition takesplacewithinan officeenvironment locatedintheRegionalHeadquarters inKalispellMontanaworkingprimarilyregular daytime office hours consisting of20hoursperweekbetweenthehoursof 8amto5pm.Uponsuccessfulcompletion of aprobationaryperiod,this is apart-timepermanent position.Desiredschedule is Monday 8-5,Tuesday orThursday10-2dependingon need,andFriday8-5. Mustbeabletolift 30lbs.Mustsometimesdriveastate-ownedvehicle,musthaveavaliddriver'slicenseandacleandrivingrecord. Theincumbent reportsto andtakes direction fromtheRegional OfficeManager and is a member of theRegional Administrative Support Staff team.Theincumbentmust be comfortablycompetentinmanyapplicationswithin Microsoft365 desktop andonline versions along with Windows file structure. Incumbent mustworkwellasamemberofateamthatstrivestodeliveroptimalcustomerservicetothepublicweserve. Kalispellisadynamiccommunity locatedwithin athirty-minute driveofFlathead Lake,WhitefishMountain SkiResort,GlacierNationalPark,severalNational and Stateforestsandparks,and theBobMarshall Wildernessarea. Kalispellistheretail,professional,medical,andgovernmentalcenter of theFlatheadValleyserving approximately150,000 people innorthwestMontana.Theofficefor thisposition islocatedwithinMontanaFish,Wildlife&Park'sRegional Headquarters' buildinglocatedat490N.MeridianRd., Kalispell.Thisofficeisthe administrativeheadquartersfor over90permanent andapproximately 50seasonalemployeesproviding information andservicestothe hunting,fishing, and recreating publicswithin northwestMontana. * * Job Duties: TheMontanaFish,Wildlife&ParksRegionalHeadquartersOfficeprovidesinformationandservicestothehunting,fishingandrecreatingpopulationwithintheregionandstatewide.Theadministrativestaffoftheregionalheadquarters supportsandcoordinatesalladministrativeactivitieswithintheregion.Theregionaladministrativestaffsellsavarietyoflicensesandpermitsin-personandstrivestoprovideexceptionalcustomerserviceoverthephonetoourdiverseresidentandnon-residentcustomerbase.Theregionaladminstaffalsoprovidessupporttomanyprogramsandprocessessuchaslocalaccountspayable,privatepondpermitting,distributionandtrackingofenvironmentalassessments,FWPpubliccommenttracking,andvariousothertasksasassigned.TheregionaladministrativestaffispartoftheOperations&FinancialServicesDivision(OFSD)andissupervisedbytheRegionalOfficeManager. The knowledge, skills and abilities of this position are normally attained through a combination of education and experience equivalent to a high school diploma or equivalent and one to two years of job-related work experience. Other combinations of education and experience will be considered on a case-by-case basis. *Title: *Administrative Assistant 3 Location: Kalispell Requisition ID: 25140686