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Flathead County Office Assistant - Health Department in Kalispell, Montana

Flathead County is an equal opportunity employer. Flathead County shall, upon request, provide reasonable accommodations to otherwise qualified individuals with disabilities.

This job description is intended to reflect core areas of responsibility and an incumbent employees’ knowledge and skill set needed to complete those functions. This document is not intended to catalog each individual duty; employees are routinely called upon to address emerging employer requirements in alignment with individual work units and assignments of jobs. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer change.

Job Title: Office Assistant Job Code: 13050
Department: Health Department
Reports to: Office Coordinator Pay Grade: Stnd 18
FLSA Status: 1Non-Exempt 0 Exempt


Department Overview: The Flathead City-County Health Department is a public health agency providing certain statutorily-mandated services and other contracted services to people who reside in or visit Flathead County. The divisions of the Health Department offering primary prevention services include: Environmental Health Services, Community Health Services, Health Promotion and the Flathead County Animal Shelter. Primary health care services are offered through the Flathead Community Health Center, Flathead Family Planning and Flathead County Home Health. Environmental Health services offered include food safety, water quality and land use development and air quality. Community Health services offered include communicable disease prevention and control, immunization services, maternal, infant and early childhood managed care programs and the Women Infant and Children (WIC) program. Health promotion services offered include cancer screening, tobacco use prevention, injury prevention and public health preparedness. The Flathead Community Health Center is a federally qualified health center and Flathead Family Planning clinic is operated under Title X of the Public Health Service Act. The Flathead Community Health Center and Flathead Family planning provide team based patient centered medical, reproductive, dental and behavioral health care. Flathead County Home Health is a licensed home health care agency offering professional care services to homebound patients.

Job Summary: Under the direction of the Office Coordinator is responsible for processing Health Department claims and will be responsible for providing the full spectrum of administrative support activities in the department.

Essential Functions (Major Duties or Responsibilities): These duties are the essential functions and are not all-inclusive of all duties that the incumbent performs.

· Review and process all claims and credit cards for appropriate documentation, approvals, proper accounting codes, compliance with policies and accuracy of payment.
· Support internal and external auditors and/or accounting staff with claim support. Assist in year-end preparation of accounts payable and prepaid entries.
· Perform full spectrum of secretarial functions, receptionist duties, skilled typing, processing of department records, correspondence and reports, financial and budget records, filing systems, routine administrative duties relating to department programs. Must be able to handle a variety of software packages pertinent to office operations and specific accounting and record keeping functions.

· Serves as the Flathead County Deputy Registrar for birth and death certificates.
· Assist Office Coordinator with timekeeper and personnel duties as necessary and ensures the proper handling and confidentiality of information.
· Other duties as assigned.

Physical Demands and Working Conditions:
· Intermittent periods of standing, sitting, and walking.
· Typical range of motion and physical agility associated with the operation of office equipment.
· Subject to frequent interruptions.
· Works primarily during normal business hours with occasional evening and weekend commitments including being available on-call for emergencies.
· Works in an office and health care facility environment.
· Requires occasional travel to meetings and training.

Supervision Exercised: None.

Knowledge, Skills, and Abilities:
· Knowledge of medical terminology and accounting practices.
· Knowledge of Microsoft Word and Excel.
· Skill in practicing good judgment, common sense, and being proactive, visionary, open-minded, and unbiased.
· Ability to meet and deal effectively with other agencies and the public.
· Establish and maintain effective working relationships with those contacted during the course of work; including co-workers, supervisors, other professionals and the public, especially when dealing with sensitive matters.

Education and Experience:
This job requires education and experience equivalent to a high school diploma or GED, AA degree preferred.

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