Job Information
FERGUS COUNTY Deputy Clerk/Office Mgr - Distict Court in LEWISTOWN, Montana
Full Time position
Wage: $16.50/hr
JOB SUMMARY:
The District Court Deputy Clerk / Office Manager is the official keeper of all District Court records for the County and is responsible for performing a multitude of considerably difficult, wide-ranging clerical duties with accuracy, timeliness and with respect to confidentiality. These records include Adoption, Civil, Criminal, Dependent Neglect, Domestic Relations, Guardianship, Juvenile, Paternity, Probate and Sanity cases. The Clerk also issues, files and records all county marriage license applications and licenses.
DUTIES:
Perform routine administrative work to ensure District Court operates with efficiency, accuracy, confidentiality and in accordance with standard operating procedures and laws.
File and maintain all court and legal documents, papers, and related documentation appropriately in accordance with applicable statutes and procedures established by the Clerk of Court.
Maintain court calendar and document all court hearings and trials. Maintain records for all District Court proceedings.
Provide ease of access to records for authorized interested parties and the public. Ensure proper security and confidentiality of all court documents and records.
Process all monetary transactions efficiently in accordance with established court guidelines.
Perform all civil case administration duties. Ensure confidentiality of juvenile, dependent neglect, insanity, and adoption cases. Tickle dates for annual accountings and reviews, determine if cases can be closed and determine if files need to be sealed.
Perform all criminal case administration duties including but not limited to, collecting bonds and issuing receipts for cash bond.
Maintain accurate records regarding child support by recording payments received on computer database, updating address changes and distributing timely payments to appropriate entities.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of office management systems, personal computers, and word processing.
Filing and records maintenance procedures.
County specific terms; rules laws and procedures.
Accounting, and bookkeeping.
Knowledge of court policies and procedures; and a working knowledge of legal terminology, court deadlines, and court documents.
Professional communication, active listening, speaking so others can clearly understand information that is unfamiliar.
Must be able to keep matters confidential and work as part of a team.
Ability to work in an environment requiring heavy multi-tasking, work under pressure, and handle continual distractions, schedule changes and inquiries.
EDUCATION AND EXPERIENCE:
Education and experience equivalent to a high school diploma or GED and four (4) years of varied clerical work experience.
Equivalencies include an associate's degree with coursework in law and two (2) years of related experience.
Typing test required to be submitted with application.
SEE JOB SERVICE FOR JOB DESCRIPTION AND COMPLETE LIST OF RESPONSIBILITIES.