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One Health Intake Coordinator in Lewistown, Montana

Intake Coordinator Operations · Lewistown, Montana

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Department Operations

Employment Type Full-Time

Minimum Experience Entry-level

Compensation $16.27-$16.93/hour DOE

Are you looking for a full-time position where you can make a difference in peoples' lives? If so, consider joining One Health as an Intake Coordinator in Lewistown! This is a great opportunity for a positive, energetic candidate who likes working with people, is computer-savvy, and has an eye for detail.

As part of our intake team, you will greet patients, families, and visitors in-person and on the phone; coordinate the intake of insurance/financial information, discharge of patients from the clinic, and work to advance positive patient outcomes. You must be comfortable working on the computer in multiple software programs.

About One Health:

With multiple clinic sites across Montana and Wyoming, One Health provides medical, dental, pharmacy, behavioral health, and community and public health services to rural populations through an integrated approach to health care.

One Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Benefits : We offer a competitive compensation package that includes paid time off, nine paid holidays, discounted health care for employees and their family members, as well as health, dental, & vision insurance, disability insurance, health savings account, and matching retirement plan for all employees working at least 20 hours/week.

POSITION SUMMARY: Functions as a member of operations under the Site Director. Responsible for promptly greeting visitors, patients, and families upon arrival; coordinates the intake of the insurance/financial information and the discharge of the patient from the clinic. Responsible for collecting and posting payments.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

  • Schedules patient appointments with appropriate providers.

  • Assures the readiness of the reception area for each working day. Opens the building at the designated time and has all front desk activities fully operational at the start of business hours.

  • Greets visitors and patients in a timely manner with a pleasant and gracious attitude.

  • Enters the necessary demographic information in the Electronic Health Record (EHR) accurately and updates/confirms all information at each visit.

  • Obtains a copy of the patient’s insurance cards and acquires patient’s signature on all needed paperwork (HIPAA release, authorization to bill, release of records, etc.).

  • Accountable for the FQHC financial intake process and the presentation of the sliding scale process to the patient.

  • Requests and accurately processes payment for visit, offers receipt to patient, and logs payment.

  • Participates in the day-to-day clinic scheduling and patient flow

  • Answers multi-line telephones in a courteous and professional manner, takes messages as needed, and routes call or messages to the appropriate staff member.

  • Schedules patients’ appointments using the EHR and ensures the appointment reminder system is selected appropriately in the patients account.

  • Posts daily receipts reconciling patient visits and payments for the day.

  • Assists resource coordinators with collection of documents and information for Health Share Partnership (HSP) process as outlined in the HSP policy and procedure.

  • Assists with local public relations, communications, and social media activities as assigned.

  • Ensures the waiting room and reception areas are well maintained, neat and clean.

  • Safeguard patient privacy and confidentiality

  • Secure the building at the close of each working day according to One Health’s protocols and lock all entrances.

  • Participates in the development of procedures, protocols, standards, and regulations appropriate for patient care, as well as quality assurance activities.

  • Adheres to all One Health Policies and Procedures.

  • Participates in performance optimization and risk management activities as required.

  • Cooperates and abides by all elements of One Health’s Compliance Program.

  • Provides exceptional customer service and models the mission of One Health when interacting with internal and external stakeholders promoting a positive image for the health center.

  • Performs other duties as assigned or required with or without prior notification.




  • High school diploma or GED

  • BLS Certification upon hire

  • Valid driver’s license


  • Graduate of a certified medical administrative assistant program



  • Competent computer skills

  • Familiarity with Microsoft Office


  • Two (2) years of community health and/or physician’s office

  • Experience with electronic medical records


  • Verbal/Written communication

  • Customer/client focus

  • Attention to detail/thoroughness

  • Ethical conduct/practice

  • Confidentiality and discretion

  • Stress management/composure

  • Self-starter, ability to work independently

  • Collaboration and teamwork

  • Organizational skills

  • Time management skills


    The working conditions and environments described here are representative of those an employee encounters while performing the basic functions of this job. An employee may be exposed to other working conditions and/or environments which are not listed.

  • Work indoors in heat-controlled environment 95% of the time.

  • Moderate noise level consistent with an office environment.

  • Typically, 40-hour workweek.

  • Some evening and weekend hours as needed.

  • Periodic travel to other One Health sites.