Job Information
CUSTER COUNTY Accounts Payable Clerk in MILES CITY, Montana
The employer is hiring for a full-time, permanent position. The wage is $19.60/hr. The position will performs duties in the preparation and maintenance of accounting records; coordination of the annual budget; provides consultation and guidance to County Commissioners and department heads as requested; coordination and preparation of all aspects of financial reporting; responsible for accounts payable; performs other related duties as required. Be available to help with elections as needed. Job Summary: This position performs complex duties requiring attention to detail, accuracy of work, and ability to meet deadlines. Must be able to maintain effective and efficient computerized financial systems. Must be able to work with frequent interruptions. Deals with sensitive information and adheres to standards of confidentiality. Personal Contacts: Daily contact with the public through assisting at the counter and phone, daily contact with department heads, Commission and all elected officials. Supervision Received: Supervision from the Clerk and Recorder and Deputy Clerks CLERK AND RECORDER AREAS OF JOB ACCOUNTABLITY AND PERFORMANCE: General Duties: Performs general office clerical duties, and other related duties as required. Assists voters and Clerk and Recorder with precinct locations, maintains voter database to keep up to date information on voter activity and notification. Works with counter customers on a daily basis to assist in birth and death certificates, deed and document copies and assists in any other request the customers have. Notarizes documents that people bring in. Provides backup for the Recording desk, end of month counting Treasurers cash and mail distribution, Payroll Duties: Verifies monthly time sheet hours; enters employee hours in computer; sets up and participates in the maintenance and balancing of monthly, quarterly and annual payroll reports including W-2 reports on the computer; prepares monthly, quarterly, and annual payroll reports for state agencies; prepares adjusting entries for payroll; prepares data for direct pay. Monitors employees' vacation and sick time and sends regular reminders to use the time or lose it. Accounting Duties: Verifies monthly claims; set up and participates in the maintenance of journals, subsidiary ledgers, account payable, fiscal controls and similar financial records and the computer; prepares end-of-month closing reports: registers warrant and A101's; prepares quarterly and annual reports prepares periodic and special financial reports for county, state and federal agencies. Creates and works with computer spreadsheets, and word processing; waits on customers; handles daily mail, answers telephone; and performs other related duties as required. Elections duties: Assists Clerk and Recorde/Election Administrator with elections; involving regular communication with the Secretary of State's Office and the Commissioners of Political Practices. Responsible for assisting in organizing election process and procedures; maintaining voter files, setting up absentee voting and assisting all the absentee voters; Supervising election judges, indexing cards and filing documents. Helps pack and unpack Ballot boxes for all elections. Assists candidates in the candidate filing process and tracking their required financial forms. Coordinates voter registration with Motor Vehicle Department. The desk can provide candidates and political parties with current voter lists, either on thumb drive, email or hard copy. Knowledge, Skills, and Abilities: -Prepare, balance and post monthly claims and warrants. -Maintains efficient computerized financial systems. -Accurately maintains complex financial reports and accounting records. -Competently performs technical computer operations. -Maintains accurate computer records of financial transactions. -Is able to work with frequent interruptions. -Is able to deal with stress of deadlines and work effectively under pressure. -Prepare , maintains and submits accurate and timely reports. -Adheres to standards of confidentiality. -Has ability to communicate orally and in writing. -Is backup for Payroll. -Deals tactfully with the public. -Observes work hours and demonstrates punctuality. -Other duties as assigned. Education and Experience: High School diploma or equivalent is required; An Associate's degree in Accounting, Finance, Public or Business Administration and Two (2) years related work experience is preferred. Preference will be given for additional experience and /or experience with government budgeting. This position is open until filled.