Job Information
Stockman Bank of Montana FACILITIES ADMINISTRATIVE ASSISTANT in Miles City, Montana
Position General Responsibilities:
This position provides administrative support to the Facilities & Security/Safety Officer, Building’s and Maintenance department, Security department, and employees of Stockman Financial.
Employees Supervised:
None.
Education, Experience and Certification Requirements
Note: Only minimum responsibilities are listed. Other responsibilities may be required as requested by management.
Basic Qualifications:
High School diploma or equivalency.
Strong commitment to providing exceptional customer service.
Strong communication and organizational skills.
Must be able to work independently and to prioritize multiple tasks.
Good interpersonal/team skills with ability to develop effective working relationships.
Previous personal/computer experience.
Preferred:
Strong knowledge of banking and maintenance terminology.
Experience with Microsoft Word, Excel, Outlook, etc.
Position Specific Responsibilities, Duties and Competencies
Administrative Support Functions:
Prepare correspondence, memos, documents and reports utilizing Word, Excel spreadsheets and databases.
Photocopy and fax documents as needed.
Put together manuals, materials for meetings, etc.
Schedule appointments and meetings.
Manage travel accommodations.
Handle confidential and non-routine information.
Maintain filing of key documents.
Responsible for the fax machine, including distribution of incoming info, assistance in sending and operation of equipment.
Answer phones and take messages or field questions as possible.
Manage the supplies and requisition system as necessary.
Maintenance and distribution of certain departmental and company periodicals.
Inventory tracking and reporting.
Other miscellaneous support as deemed necessary.
Research and Reports:
Research and look-up items and documents as requested.
Perform special projects that may involve preparation of financial and statistical tables, preparation of reports, applications and associated exhibits.
For full description, which includes physical mental demands please see attachment.