The Salvation Army Administrative Assistant in Missoula, Montana
Position Title: Administrative Assistant
Compensation: $17.00 per hour
Division/Department: The Northwest Division/ Missoula Corps
Status: Part-time (25hrs per week)
Report Supervisor: Major Robert Covert
Join a team where you can offer compassion, dignity, and sustainable opportunities for people in need in your local community!
The Salvation Army is an inspiring place to work. With offices in every major US city and over 120 countries around the globe, it’s a place where people can invest in people on every level. In the Northwest region of the US, we serve people with food to shelter opportunities and almost everything in between. We are committed to being an efficient and effective network of local offices that make up a huge western region team. In other words, we’re committed to being big and small at the same time. That makes us a seriously great place to work. As one of the most impactful social service organizations in the world, we hire people who constantly seek new ways to keep us moving forward. We welcome you on finding your place to offer opportunities for people in need!
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
The Salvation Army of Missoula is looking for an Administrative Assistant to join our team and perform a variety of administrative and clerical tasks, provide support to the Corps Officers, assist in daily office needs, and manage our organization’s general and administrative activities.
Completes a broad variety of administrative tasks for the Corps Officers including managing a calendar of appointments and deadlines; compiling documents for meetings, filing, correspondence, daily mail processing and support with monthly reports to Divisional Headquarters.
Maintain Corps calendar and events schedule; mail flyers, emails, and announcements for corps activities and special events. Assist with updating information on social media pages.
Maintain central supply-ordering system; process supply and equipment orders, including maintenance requests/schedule, for corps as directed; maintain inventories for all facilities.
Assist with employee and volunteer recruitment process, including background clearance, training and evaluations.
Enter program statistics on a daily and weekly basis. Prepare monthly statistical reports for Divisional Headquarters. Responsible for maintaining Corps records and preparing reports for yearly Corps review.
Complete and submit monthly reports for Gifts-In-Kind and community donations (Food Bank, Starbucks, Chick Fil-A). Submit these reports to the proper agencies on a timely basis.
Process payroll functions as assigned, including proper documentation and timely completion.
Possess a general understanding of accounting practices; deposit and bill pay procedures. Handle all correspondence, prepare all invoices, requisitions, and other paperwork for approval and processing; maintain files, and distribute copies as required.
Assist with preparations for Corps council, Staff, Advisory Council, and other committee meetings as necessary; prepare agendas; attend meetings and take minutes as requested; maintain records.
Assist with planning and coordinating quarterly staff team-building activities.
Process requests from outside groups to use Corps facilities; obtain all necessary permissions, including all documentation and insurance binders, and maintain pertinent records.
Assist the Corps Officers with seasonal events (i.e.: Thanksgiving and Christmas distributions, Angel Tree, Adopt A Family, Community Care Ministry, Kettles, Red Kettle Kick Off, and any other events as needed).
Other duties as requested by the Corps Officers.
Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis.
Ability to be able to lift up to 50 lbs. Ability to grasp, push, and pull objects such as files, and file cabinets drawers and reach overhead.
Ability to operate computer, fax, and telephone.
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is a reasonable and no undue hardship would result.
High School Diploma or GED equivalent required; AA degree preferred.
Must Be at Least 18 years old.
Valid State of Montana Driver’s License.
Minimum two years of experience in administrative support in a business office setting.
Must have good communication and organizational skills.
Required to pass a criminal background check successfully.
Skills, Knowledge & Abilities:
Ability to understand and adhere to The Salvation Army’s standards and philosophy, supporting its emphasis on meeting spiritual and social needs.
Ability to read, write, and communicate well in English.
Ability to communicate effectively with co-workers, management, and the general public in a positive and productive manner.
Good customer service and ability to adapt/respond to different population groups.
Ability to work independently and cooperatively with co-workers and volunteers.
Ability to prepare accurate and complete records, reports, and statistics.
Ability to operate standard office equipment in an efficient and effective manner.
Statement of Representation
As a representative of this organization, it is imperative that you present yourself to be professional and of high moral standards.
The Salvation Army will comply with all governmental orders and any contractual obligations relative to COVID-19 safety measures, including mandatory vaccination of staff, if required. The Salvation Army will consider requests for exemptions from any such requirements on either religious or medical grounds.
Equal Employment Opportunity Employer. Minorities/Women/Veterans/People with Disabilities.
A generous benefits package is included with full-time positions: paid holidays, vacation time, sick time, and medical, vision, and dental insurance.
Health Insurance: Low bi-weekly premiums for employee-only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside a Kaiser service area. Voluntary +1 and +family coverage at additional cost. Delta Dental DHMO and DPPO dental insurance are offered.
Life and Voluntary Options. An employer-paid life insurance policy covers employees. Voluntary supplemental life, short-term and long-term disability plans are available.
Retirement Plans: Employer-funded Money Purchase Pension Plan (Defined Contribution Plan) 50% vested at five years eligible service time. Plus, an employee-funded voluntary 403(b) option.
Parental Leave: The benefit is 40 hours of Paid Leave for qualifying events.
Sick Leave: 12 days of Sick Leave annually accruing from day one, eligible for use after three months’ service time.
Two weeks annually, accruing from day one, for non-exempt positions.
Four weeks annually, accruing from day one, for exempt positions.
Accrued vacation is eligible for use after six months’ service time.
Paid Holidays: 13 designated holidays + 1 floating holiday per year
Dedicated: Devoted to a task or purpose with loyalty or integrity
Team Player: Works well as a member of a group
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)