Job Information
City of Missoula, MT Court Administrator in Missoula, Montana
Court Administrator
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Court Administrator
Salary
$85,446.40 - $99,361.60 Annually
Location
Missoula, Montana
Job Type
Regular, Full-Time
Job Number
00422
Department
Municipal Court
Opening Date
09/09/2024
Description
Benefits
Questions
Overview
The Municipal Court is seeking an experienced and innovative Court Administrator to support our elected judges in shaping the future of our court system. This leadership role involves overseeing long-range planning and the strategic implementation of court programs, policies, and procedures to ensure alignment with the court's objectives. The Court Administrator will play a key role in streamlining operations, enhancing efficiency, and maintaining the highest standards of judicial support.
As the Court Administrator, you will work closely with the judges to ensure that court programs meet the evolving needs of our community. Your responsibilities will include managing day-to-day administrative operations, identifying opportunities for improvement, and coordinating with various stakeholders to implement best practices. This position requires a forward-thinking individual who is well-versed in court administration and committed to upholding the integrity of the judicial system.
Priority screening of applications will begin on Monday, September 23, 2024. It is in your best interest to apply before this date. Applicants applying on or after this date will only be considered if a competitive applicant pool is not received.
To Apply: All applicants must submit the City of Missoula Application AND a Cover Letter that shares why you are interested in this position and how your experience makes you a competitive applicant.
Resumes will not be reviewed. All details should be entered on the application.
** The full range for the Court Administrator position is $41.08 - $50.64/hour and will increase each year for longevity and cost of living adjustments.
Essential Functions
Oversee, coordinate, and direct the daily office operations of the Missoula Municipal Court; research, recommend and implement organizational and/or procedural changes; establish department polices and procedures.
Supervise and direct employees, including assigning and reviewing work, performance evaluations, and training; participate in hiring, discipline, and termination decisions; provide support by correcting deficiencies, and building strengths to ensure effective working relationships.
Administer court business processes and procedures in support of the Judges’ rulings; meet timelines and guidelines in accordance with applicable laws; monitor statutory law revisions and additions; assess and implement changes; oversee court jury system.
Ensure efficient exchange of information with treatment providers, probation officers and sentencing agencies.
Oversee court electronic interfaces and technology, including system performance, etc.; re-engineer and evaluate court infrastructure needs, including digital video and audio, video conferencing, calendars, integrated justice software, etc.
Monitor resolution of user hardware and software problems; ensure data exchange, transfer, and back-up; train employees in use of software; develop standard operating procedures for the court.
Prepare, present, and administer the annual department budget; oversee the court’s internal financial functions, reconcile various checking and trust accounts; perform accounting transactions for the court’s financial system related to revenue for the city, county, and state; prepare financial and informational reports; develop and manage capital improvement plans.
Collaborate with various other departments, governmental agencies, courts, and stakeholders to promote the integration of electronic data exchange systems and to facilitate change while maintaining the integrity of the legal record in Court.
Participate in state committees to facilitate, recommend, and implement court procedures and policies to accommodate legislative laws.
Respond to various complaints and inquiries.
Perform other duties, as assigned.
Knowledge, Skills and Abilities
Knowledge of business management and operation principles and practices, including daily leadership, staff management, Generally Accepted Accounting Practices, payroll processing, etc.
Knowledge of project management principles, practices, and procedures, including planning, staff coordination, timeline management, developing workgroups, implementation, etc.
Knowledge of records management principals and practices, including electronic document and file management, retrieval systems, etc.
Knowledge of or the ability to learn Municipal Court jurisdiction, functions, fundamental work processes for all case types, technology, etc.
Knowledge of or the ability to learn public administration principles and practices, including, financial reporting, budgeting preparation, strategic planning, policy development, program development, risk management, etc.
Knowledge of and ability to promote department safety considerations, City safety policies.
Skill in operating office equipment, various computer software and databases, including Microsoft 365, and the ability to learn job-specific applications and equipment.
Skill in information technology management and troubleshooting.
Skill in organization, time management and prioritizing with the proven ability to have keen attention to detail and accuracy in performing work with adherence to strict deadlines.
Skill in communicating, in person and writing, with the proven ability to establish and maintain effective working relationships with diverse individuals.
Ability to train and provide effective managerial guidance to employees in diverse positions.
Ability to research, analyze, and provide solutions to various problems and situations.
Ability to maintain and exhibit integrity and discretion in handling the confidential and sensitive information.
Ability to resolve conflicts with facilitating outcomes while maintaining a calm demeanor.
Ability to learn, interpret and apply departmental and City of Missoula practices and procedures, including various statutes, laws, ordinances, regulations, etc. related to Courts of Limited Jurisdiction.
Qualifications and Additional Application Materials
Any combination of education and experience equivalent to five (5) years of court management, legal experience, or another relevant field.
Must have prior supervisory experience.
Court experience, preferred.
Experience with software troubleshooting, and computer systems management, preferred.
This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status.
The City of Missoula will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to:
Market-Competitive Salary
Work/life balance, including the possibility of flexible schedules and remote work opportunities
$0 premium for health and dental coverage for employees and affordable premiums for family coverage
$10,000 Employer-sponsored Accidental Death and Dismemberment Life Insurance Policy
Options for supplemental life, disability, critical illness, and accident
Constitutionally guaranteed retirement plan (http://mpera.mt.gov/) with the City contributing 8.77% of salary on your behalf and the ability to contribute to a supplemental deferred compensation program
Generous paid vacation, sick leave, and holidays
Pre-tax flexible spending accounts
The City of Missoula may qualify you to receive student loan forgiveness under the Public Service Loan Forgiveness. Look here (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) to learn more and understand whether you may be eligible.
Additional benefits package information is available here (https://www.ci.missoula.mt.us/DocumentCenter/View/53956/Benefits-at-a-Glance?bidId=) .
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Did you attach your cover letter to complete your application?
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Agency
City of Missoula
Address
435 Ryman Street
Human Resources
Missoula, Montana, 59802
Phone
406-552-6130
Website
https://www.ci.missoula.mt.us/
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