Job Information
Missoula Housing Authority Finance Specialist in Missoula, Montana
Accountable to: Finance Director
Status: Regular, full-time, non-exempt
Primary Objective of Position: Under general supervision, provides accounting tasks for the business/accounts of MHA, can include administrative assistance to members of the management team as the Finance Director designates, may organize office activities and coordinate communication for the agency.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.
Tasks:
• Performs accounting duties; completing payroll; making journal entries; completing bank reconciliation; posting payment receipt to tenant ledgers; preparing and completing electronic deposit of receipts to the bank; reviewing accounts receivable/payable transactions; reviews payable authorization; complete payment of claims;
• Provide back up support for Finance Director; billing of tenant charges; routine manual transactions; routine correspondence, monthly compilation of utility cost and usage figures for calculation of operating subsidy and utility allowances.
• Schedules and arranges meetings, conferences, training and travel accommodations as directed.
• Develops file organization systems and maintains a variety of complex records related to agency operations, including material of a confidential nature, procurement and contract files, and public records.
• Operates a personal computer and peripheral equipment using word processing, spreadsheet, database, email, Internet, publishing, and HUD program software;
• Prepares charts and graphs; operates a variety of office machines and equipment such as calculator, scanner, fax and copier; runs errands; sorts and distributes.
• Other duties as assigned.
Knowledge, Skills, and Other Characteristics:
• Knowledge of basic accounting principles, G.A.A.P. and accrual accounting
• Knowledge of practices of administration, office organization, supervision and training.
• Knowledge of HUD assisted housing program regulations, policies, and procedures is desirable.
• Knowledge of principles and procedures of record keeping.
• Knowledge of cash handling procedures and practices.
• Knowledge of basic office procedures and practices, grammar, and business English.
• Knowledge of marketing and public relations is desirable.
• Skill in composing, independently or from oral instructions, correspondence, memoranda, and other reports and materials.
• Skill in planning and organizing work to meet schedules and time lines.
• Skill in taking minutes at meetings and conferences, preparation of minutes, discussions, and actions taken.
• Skill in the use of independent judgment and personal initiative.
• Skill in organizing complex material and summarizing in report form.
• Skill in organizing and maintaining complex records and files.
• Skill in communicating effectively verbally and in writing.
• Skill in understanding and following oral and written directions.
• Skill and accuracy in performing mathematical calculations and data entry.
• Skill in utilizing standard office equipment, including personal computers, multi-line telephones, copying machines, and fax machines.
• Skill in using word processing, spreadsheet, database, email, Internet software.
• Skill in using publishing software is desirable.
• Skill in establishing and maintaining highly effective and courteous working relationships with fellow employees, managers, clients, public officials, landlords, owners, representatives of other public, private and social service organizations, volunteers, contractors, employees, the public and others encountered in the course of work, some of whom may be upset, dissatisfied and/or abusive.
Qualifications:
High school education or GED AND secondary accounting education or three or more years experience in accounting tasks and functions. Possession of, or the ability to obtain, a valid Montana driver’s license and a driving record acceptable to insurance carriers.
Physical and Mental Demands:
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is regularly required to sit; stand and walk; talk or hear, both in person and by telephone; and use hands repetitively to operate, finger, handle or feel office equipment; and reach with hands and arms. The employee is occasionally required to lift up to ten pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read, interpret and analyze data and information; use math and mathematical reasoning; analyze and solve problems; observe people and situations; learn and apply new information; perform highly detailed work on multiple, concurrent tasks with frequent interruptions; work under deadlines and with changing priorities, and interact with managers, public officials, clients, representatives of other public, private and social service organizations, volunteers, contractors, employees, the public and others encountered in the course of work.