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Missoula County Records Technician in Missoula, Montana

MISSOULA COUNTY invites applications for the position of: Records Technician

SALARY: $16.01 Hourly
DEPARTMENT: Clerk & Recorder's Office
OPENING DATE: 01/06/21
CLOSING DATE: 01/25/21 05:00 PM
BARGAINING UNIT: MFPE-Federation of Missoula County Employees
WORK SITE: Missoula County Courthouse
SCHEDULING/HOURS OF WORK: Full time Monday through Friday

TO APPLY: Please fill out all sections of the online application. This must be completed even if a resume is included. Please include with your application: A Letter of Interest.
Incomplete applications that do not contain this attachment will be disqualified.
Complete job description available upon request to the Department of Human Resources.

DEFINITION: Performs a variety of duties related to the issuing and maintaining of vital records and legal documents to facilitate public access in the Clerk & Recorder’s Office.
(The following are intended to illustrate typical duties; although they are not meant to be all-inclusive or restrictive.) Performs reception of callers and visitors; composes and prepares correspondence; schedules appointments and special events; prepares schedules and daily agendas; prepares and disseminates meeting minutes, daily mail, and other information; maintains files. Explains state laws, case law and local regulations regarding vital records filing, issuance and corrections. Coordinates with outside agencies to ensure departmental compliance with state and federal laws concerning issuance of vital records. Files, issues, corrects, and verifies sensitive information related to vital records. Creates and verifies indexes of public and confidential legal documents including deeds, plats, certificates of survey, birth and death certificates, and military discharge records. Creates and maintains electronic files and paperless systems to facilitate public access. Maintains recording and vital records materials according to state records retention schedules. Locates historical documents and research other assigned subjects; responds to Freedom of Information Act (FOIA) requests. Assists in obtaining and compiling information and data for use in special reports; creates graphs and charts; creates brochures, newsletters, and other publications. Participates in the evaluation, development, and implementation of procedures to meet goals, work plans, performance measures, and continuous improvement of service delivery. Assists in identifying areas for gaining efficiencies, suggests modifications, and facilitates changes. Attends meetings, conferences and workshops as requested and authorized. Troubleshoots and aids other staff in resolving computer issues. Collaborates with software providers and the Technology Department to improve office technologies and system modernization. Administers oaths and affirmations, witnesses’ signatures, and performs notarial acts. Performs daily balancing of cash drawers and tills.
MINIMUM QUALIFICATIONS: Requires high school graduation or GED equivalent. Requires two years of office clerical or administrative support experience in an office setting. Experience must include using a personal computer, performing data entry, cash handling and balancing, and providing face-to-face customer service.
SPECIAL REQUIREMENTS: Requires ability to obtain State of Montana notary commission.
Employee commonly remains in an office setting and spends a considerable amount of time using a computer keyboard. Work requires the ability to lift books (30-40 lbs.) while climbing a ladder or bending to retrieve books.


200 W Broadway
Missoula, MT 59802
Position #2020-00107