Job Information
Spanish Peaks Mountain Club F&B Administrative Assistant in Montage Big Sky, Montana
Live Your Passion. Add Your Magic.
At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.
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F&B ADMINISTRATOR – JOB DESCRIPTION
SUMMARY
The Food & Beverage Administrative Assistant is an essential member of the team. This role aids the Managers by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.
ESSENTIAL FUNCTIONS
Job duties include; although are not limited to:
Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages
Coordinating meetings and recording minutes
Scheduling travel arrangements when needed
Preparing departmental communication pieces
Assisting in menu design and production for weekly, seasonal, and annual features
Maintain menu par in outlets, printing replacements as needed
Assist with restaurant reservations and OpenTable requests
Support F&B FOH and HOH operations by preparing purchase orders, assisting with inventory counts, etc.
Support restaurant management teams by maintaining MICROS system, programing menu items, updating offerings based on menu changes, etc.
Communicate menu changes to property marketing team
Coordinating and maintaining vendor/supplier information
Ordering office supplies and ensuring that the department is adequately stocked
Entering data for select invoices and products
Supporting the department with time management on execution of projects
Unifying and maintaining all internal documents
Responding to visitor and guest requests, questions, and concerns
Facilitating resolution when possible or referring individuals to the appropriate manager
Ensuring all office equipment, printers, and phones are maintained and fully functional
Perform other duties as assigned.
QUALIFICATIONS
High School Diploma or equivalent is required, Bachelor’s Degree preferred
One (1) year experience in an administrative role within an upscale hotel
Strong customer service skills
Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, Opera preferred
Excellent verbal and written communication skills required
Knowledge of hotel food and beverage operations preferred
PHYSICAL REQUIREMENTS
Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.
In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
At Montage Hotels & Resorts and Pendry Hotels, we’re committed to delivering extraordinary, personalized and authentic experiences. How we get there is by empowering our associates to think creatively. Grow their talents. Encourage them to have fun. And allow them to follow their passion in creating moments guests will long remember. At Montage and Pendry, opportunities for career growth are bountiful, and training programs are open to those seeking advancement. We encourage all of our associates to continuously learn and grow. Working at Montage and Pendry is more than a job; it’s a way of life.
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