Job Information
FORT PECK COMMUNITY COLLEGE Administrative Assistant in POPLAR, Montana
Job Description
Job Purpose: Responsible for answering telephone & greeting the public.
Duties:
- Answers and screens Departments phone calls and arranges conference calls.
- Greets visitors and conducts to appropriate area or person.
- Routes incoming mail.
- Composes and types routine correspondence.
- Organizes and maintains file system, and files correspondence and other records.
- Arranges and coordinates Vice Presidents travel schedules and reservations.
- Maintain and submit invoices for proper signatures
- Makes copies of correspondence or other printed materials.
- Prepares outgoing mail and correspondence, including e-mail and faxes.
- Orders and maintains supplies and arranges for equipment maintenance.
Other duties as assigned.
Skills/Qualifications:
Must have great phone etiquette.
- Ability to write routine reports and correspondence.
- Data Entry Skills, Attention to Detail, Confidentiality, Thoroughness.
Ability to speak effectively before customers or employees.
Educational Qualifications:
Minimum of Associated Degree
- Knowledge of Microsoft Office Suite