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TROUT CREEK ELEM SCHOOL DIS #6 District Clerk/Business Manager in TROUT CREEK, Montana

Purpose:The Business Manager/District Clerk provides care and custody of all records and documents of the Board to ensure efficient, lawful operation of the school district. To accomplish these tasks, theBusiness Manager must work closely with the administration and Board. Job goals are to assure the smooth and efficient operation of the District Business Office so that the office?s maximum positive impact on the education of children can be realized. Qualifications:Bachelor?s degree in a related field preferred.At least three years accounting/bookkeeping/payroll experience required.A working knowledge of current accounting software.Strong oral and written communication skills, good public relations skills, and the ability to work well with others is required. Essential Functions:Serves as Chief Fiscal Officer of the District.Maintains financial records to ensure efficient operation of the school district in accordance with the financial administration provisions of the State of Montana.Provide care and custody of the records, books, and documents of the Board of EducationTo ensure efficient and lawful operation of the school district.Ensure that activities conform to District policy and procedures.Develop and administer the annual budget to ensure efficient operation of the District.Operate office machines and equipment effectively.Demonstrate ability to change productively and handle other tasks as assigned.Represents the Board of Trustees in the daily operations of the District and provides updates when requested by any member of the Board. Support the philosophy and mission of the Trout Creek School. Physical Requirements/Environmental Conditions:Requires prolonged sitting or standing.Must be able to work in noisy and crowded environments. Business Manager Duties:Completes/maintains all financial procedures and records of all funds as required by law. Generates all financial reports and statements upon request.Assists in the development of the budget; submits approved annual budget to the County Superintendent/Office of Public Instruction as required by law.Creates and applies fiscal internal controls and procedures.Prepares the Annual Trustee Summary and submits to the County Superintendent/ Office of Public Instruction as required by law. Board Clerk Duties:Attends and takes minutes for all meetings of the Board of Trustees, unless excused by the Chairperson, and informs the Superintendent and/or Board of Trustees of the business operations of the District.Prepares, together with the Superintendent and the Chair of the Board, an agenda setting forth all known items of business to be considered at the monthly Board Meeting. Prepares Board packets for the meetings.Acts as custodian of all records and documents of the District, including, but not limited to, personnel files, job applicant files, policy manual, financial records, property records and meeting minutes.Prepares all school notices including, but not limited to, legal notices, job postings, election notices, school board meeting notices and all other notices concerning district business.Serves as election administrator for the Board of Trustees. Payroll Duties ( in the absence of the Payroll Clerk) Payroll processing for all District employees. Review Payroll expenditure worksheet prior to final payroll processing.Prepares W-2?s and year end state/federal financial reports, including those required by OPITransfers and maintains funds in county payroll clearing fund.Prepares payroll reports as required-including ACA. Payroll Duties only completed by the District Clerk:Prepare employment contracts for signature.Process new hire background checks with the Montana CRIS .Gathers, reviews, and enters all new hire information in the payroll system. Initiates healthcare plan information for open enroll for eligible staff.Work closely with the MEA Local Representative on behalf of the Board of Trustees. Accounts Receivable/Payable DutiesKeeps an accurate and detail